Project Coordinator Competency Matrix

Identify Training Needs with a Project Coordinator Competency Matrix

Managing projects effectively requires a diverse skill set—from planning and scheduling to stakeholder communication and resource management. A Project Coordinator Competency Matrix helps organizations conduct thorough skills gap analyses, identify training needs, and build development plans that strengthen project delivery capabilities.

This Paperform template is designed for HR managers, training coordinators, team leaders, and project management offices who need a structured way to assess project coordinator competencies. Whether you're onboarding new coordinators, preparing succession plans, or identifying upskilling opportunities across your team, this matrix provides a clear framework for evaluation.

Assess Core Project Coordination Skills

The template evaluates competencies across five critical areas: project planning and scheduling, task tracking and progress monitoring, stakeholder communication, documentation and tools proficiency, and resource coordination. Each area includes specific skills rated on a consistent scale, making it easy to spot strengths and gaps at both individual and team levels.

From Assessment to Action

Once submitted, this form can trigger automated workflows using Stepper (stepper.io) to route results to managers, generate personalized development plans, or update training databases. Connect your responses to your HRIS, LMS, or project management tools to keep skills data synchronized and actionable. With Paperform's conditional logic, you can tailor follow-up questions based on competency levels, ensuring you gather the right depth of information for each coordinator.

Built for Professional Services, Consulting, and Growing Teams

This competency matrix is ideal for consulting firms, agencies, construction companies, IT services, nonprofits, and any organization where project coordination is a critical function. It's equally valuable for self-assessments, manager evaluations, or 360-degree reviews, giving you the flexibility to adapt the process to your performance management approach.

Paperform makes it simple to customize the matrix with your own competency frameworks, rating scales, and branding—no coding required. Responses are instantly organized, reportable, and ready to inform your talent development strategy, helping you build stronger project teams and close skills gaps with confidence.