GDPR Data Subject Access Request Form

GDPR Data Subject Access Request Form: Empower Your Customers with Privacy Control

In today's privacy-conscious landscape, businesses operating in the EU or serving EU citizens must comply with the General Data Protection Regulation (GDPR). One of the core requirements is providing individuals with easy access to their data subject rights—including the right to access, rectify, erase, and port their personal data.

This GDPR Data Subject Access Request (DSAR) Form template from Paperform gives your organization a professional, compliant self-service portal where customers can submit privacy requests, manage consent preferences, and exercise their data protection rights—all without requiring legal expertise or complex infrastructure.

Why Your Organization Needs a GDPR Request Form

Under GDPR Articles 15-22, data subjects have extensive rights over their personal information. Organizations must respond to these requests within one month, making streamlined intake processes essential. A dedicated DSAR form helps you:

• Meet compliance obligations by providing a clear, documented channel for data subject requests
• Reduce administrative burden on your legal, privacy, and customer service teams
• Build customer trust by demonstrating transparency and respect for privacy rights
• Create an audit trail with timestamped submissions and automated record-keeping
• Scale privacy operations as your customer base grows across EU member states

This template is ideal for SaaS companies, eCommerce platforms, marketing agencies, professional services firms, healthcare providers (non-HIPAA), financial services, educational institutions, and any SMB handling EU personal data.

What Makes This Template GDPR-Ready

This form template includes all essential elements for processing data subject requests:

Identity Verification Fields – Collect necessary information to authenticate the requester and prevent fraudulent access requests, including full name, email address, and additional verification details.

Request Type Selection – Clear options for all major GDPR rights including access requests (Article 15), rectification (Article 16), erasure/"right to be forgotten" (Article 17), data portability (Article 20), objection to processing (Article 21), and withdrawal of consent.

Consent Management Dashboard – Allow individuals to review and update their marketing, analytics, and communication preferences in one place, with granular control over different processing purposes.

Detailed Request Information – Structured fields that capture the specific nature of the request, relevant time periods, and any supporting documentation needed for verification.

Secure File Upload – Enable requesters to provide identity documentation or additional context securely through Paperform's encrypted file upload functionality.

Transparent Processing Information – Include clear language about response timelines, verification procedures, and what requesters can expect throughout the process.

How Paperform Simplifies GDPR Compliance

Brand-Aligned Privacy Portal – Unlike generic survey tools, Paperform's document-style editor lets you create a DSAR form that matches your website's design, reinforcing trust and professionalism. Use custom fonts, colors, logos, and background images to create a seamless brand experience.

Conditional Logic for Complex Requests – Use Paperform's built-in conditional logic to show different fields based on request type. For example, if someone selects "Data Portability," automatically display format preferences; if they choose "Erasure," show options for data retention exceptions.

Automated Workflows with Stepper – Connect this form to Stepper, Paperform's AI-native workflow builder, to automatically route requests to your Data Protection Officer, create tickets in your project management system, send acknowledgment emails within 72 hours, and trigger review processes. Build multi-step workflows that keep your team organized and ensure timely responses without manual intervention.

Secure Data Handling – Paperform is SOC 2 Type II certified with data residency controls, making it suitable for handling sensitive privacy requests. All submissions are encrypted, and you can configure data retention policies that align with your own privacy practices.

Integration with Your Privacy Stack – Send DSAR submissions directly to your CRM, legal case management system, or privacy management platform via native integrations, webhooks, or Stepper workflows. Sync with HubSpot, Salesforce, Airtable, Notion, or your custom systems to maintain a single source of truth.

Multilingual Support – Serve EU data subjects in their preferred language by duplicating this template and translating field labels and descriptions, ensuring accessibility across all member states.

Who Should Use This Template

Legal & Compliance Teams – Streamline GDPR request intake, reduce email clutter, and maintain organized records of all data subject requests with automatic timestamping and submission tracking.

Data Protection Officers – Provide a standardized channel for exercising data rights, ensuring consistency in how your organization handles GDPR obligations across departments.

Privacy & Trust Teams – Build customer confidence by offering transparent, easy-to-use privacy controls that demonstrate your commitment to data protection.

Customer Service & Support – Reduce repetitive privacy inquiries by directing customers to a self-service form that captures all necessary information upfront, eliminating back-and-forth exchanges.

Marketing Teams – Give customers granular control over their consent preferences for marketing communications, analytics tracking, and third-party data sharing—helping you maintain clean, compliant contact lists.

SaaS & Tech Companies – Fulfill GDPR obligations efficiently as you scale across European markets without building custom privacy infrastructure.

eCommerce & Retail – Handle customer data requests related to purchase history, account information, and marketing preferences in a centralized, organized manner.

Extend Privacy Automation with Stepper & Papersign

Once a GDPR request is submitted, there's often a multi-step verification and fulfillment process. Stepper lets you build sophisticated workflows that:

• Send automated acknowledgment emails confirming receipt within the GDPR-required timeframe
• Route requests to the appropriate team member based on request type
• Trigger identity verification processes before releasing sensitive data
• Create calendar reminders ensuring responses are delivered within 30 days
• Update your CRM or privacy management platform with request status
• Generate audit logs documenting all actions taken on each request

For requests requiring additional legal documentation—such as data processing agreements or consent withdrawal confirmations—Papersign allows you to send professionally formatted documents for secure eSignature, creating legally binding records linked directly to the original form submission.

Transparent, Compliant, and Customer-Friendly

Privacy compliance doesn't have to feel bureaucratic. This GDPR Data Subject Access Request Form template transforms a legal obligation into an opportunity to demonstrate respect for your customers' rights and build lasting trust.

With Paperform's intuitive editor, you can customize every aspect of the form—add explanatory text about GDPR rights in plain language, include FAQs about the request process, embed video explainers, and design custom success pages that reassure requesters their submission has been received.

Unlike complex privacy management platforms that require technical setup and ongoing maintenance, Paperform gives you a ready-to-deploy solution that your non-technical team members can manage, update, and refine as regulations evolve.

Getting Started

This template includes everything you need to launch a compliant GDPR request portal today. Simply customize the branding, add your Data Protection Officer's contact information, connect your notification workflows, and publish the form on your website—either embedded directly into your privacy policy page or hosted on a dedicated subdomain.

With over 500,000 teams worldwide trusting Paperform for sensitive data collection, you're in good company. The platform's SOC 2 Type II certification and GDPR-ready features ensure your privacy operations meet the same high standards you promise your customers.

Start building transparency, trust, and GDPR compliance into your customer experience with Paperform's Data Subject Access Request Form template.