Technical Documentation Project Brief

Streamline Your Technical Documentation Projects with Paperform

Technical documentation projects require careful planning and coordination across multiple stakeholders—from technical writers and developers to product managers and support teams. This Technical Documentation Project Brief template helps you capture all the critical information needed to kickstart a successful documentation project, from initial content inventory through to ongoing maintenance workflows.

Why This Template Works for Technical Writing Teams

Whether you're building developer documentation, API references, user guides, or knowledge bases, this template walks you through every essential planning phase:

• Content inventory and audit to understand what exists and what's needed
• User persona definition to ensure docs serve the right audiences
• Information architecture planning for logical content organization
• Style guide development to maintain consistency across all documentation
• Tooling and platform requirements to choose the right tech stack
• Maintenance workflows to keep documentation accurate and up-to-date

Perfect for technical writers, documentation managers, developer relations teams, product managers, and content strategists working in software companies, SaaS businesses, agencies, and IT departments.

Automate Your Documentation Workflow with Stepper

Once your project brief is submitted, you can use Stepper to automate what happens next. Route the brief to the right stakeholders for review, create project tasks in your work management tool, send kickoff notifications to your team, and update your project tracker—all without manual handoffs. Stepper's AI-native workflow builder keeps your documentation projects moving smoothly from brief to delivery.

Built for Collaborative Teams

This template uses conditional logic to adapt to different project types and complexity levels, ensuring you only capture the information that's relevant to your specific documentation initiative. Whether you're starting from scratch or updating existing documentation, you'll have a clear, comprehensive brief that aligns your entire team around shared goals, timelines, and success criteria.

Trusted by technical writing teams and documentation professionals worldwide, this template helps you replace scattered emails and incomplete briefs with a structured, repeatable process that sets every documentation project up for success.