GDPR Privacy Policy Acceptance & Consent Tracking Form

GDPR Privacy Policy Acceptance & Consent Tracking Form

Maintaining comprehensive records of privacy policy acceptance is a fundamental requirement under GDPR. This GDPR Privacy Policy Acceptance & Consent Tracking Form provides businesses operating in the EU with a compliant, auditable system for documenting when users accept privacy policies, which version they accepted, and maintaining the necessary metadata for regulatory compliance.

Why proper consent tracking matters

Article 7 of GDPR requires that organisations be able to demonstrate that valid consent was obtained. This means maintaining detailed records including timestamps, the specific policy version accepted, and the context in which consent was given. Without proper documentation, businesses face significant compliance risks and potential fines.

Built for compliance teams and data protection officers

This template is designed for legal teams, compliance officers, data protection officers, and privacy managers who need to maintain clear audit trails of privacy policy acceptances. Whether you're onboarding new customers, updating existing policies, or responding to regulatory inquiries, this form captures all the essential metadata required for GDPR compliance.

Automated compliance tracking with Paperform

Using Paperform's calculation fields and conditional logic, this form automatically captures timestamps, tracks policy versions, and creates searchable compliance records. Each submission becomes a documented proof point that can be retrieved during audits or data subject access requests. The form integrates seamlessly with your existing compliance systems, allowing you to route acceptance records to your CRM, legal database, or compliance management platform.

Streamline with Stepper workflows

Connect this form to Stepper to automate your entire consent management workflow. Automatically log acceptances to your compliance database, trigger notifications to your legal team when policy updates require re-consent, update user records across multiple systems, and generate compliance reports—all without manual intervention.

Secure, auditable, and GDPR-ready

Built on Paperform's SOC 2 Type II compliant infrastructure, this template ensures your consent records are stored securely with full audit trails. With data residency controls and enterprise-grade security, you can confidently demonstrate GDPR compliance to regulators and maintain the trust of your users.