Corporate Insider Threat Detection Report

Protect Your Organization from Insider Threats with Structured Reporting

Insider threats represent one of the most challenging security risks facing modern organizations. Whether intentional or accidental, unauthorized access, data exfiltration, policy violations, or suspicious employee behavior can compromise sensitive information, disrupt operations, and create significant legal and financial liability.

This Corporate Insider Threat Detection Report template provides a secure, structured way for security teams, IT administrators, managers, and employees to report suspected insider threats confidentially. The form captures critical details about the incident, the individual(s) involved, evidence observed, and the urgency of the situation—ensuring your security operations, HR, and legal teams have everything they need to investigate quickly and appropriately.

Why Insider Threat Reporting Matters

Traditional incident reporting often lacks the specificity needed for insider threat cases. Generic forms don't capture the nuances of access violations, behavioral red flags, or the sensitive nature of reporting a colleague. This template is purpose-built for:

• Security Operations Centers (SOCs) managing threat detection and incident response
• IT Security Teams monitoring system access and data movement
• Human Resources Departments investigating policy violations and employee conduct
• Legal and Compliance Teams ensuring proper documentation for investigations
• Corporate Security Directors coordinating cross-functional threat response
• Risk Management Professionals assessing organizational vulnerabilities

What This Template Captures

The form is organized into clear sections that guide reporters through documenting:

Reporter Information: Who is submitting the report, their role, department, and preferred contact method for follow-up (with options for anonymity when appropriate).

Incident Classification: Type of threat (unauthorized access, data breach, sabotage, fraud, policy violation, suspicious behavior), severity level, and when the incident was discovered.

Subject Information: Details about the individual(s) under suspicion, including their role, department, system access levels, and employment status.

Incident Details: Comprehensive description of what was observed, specific systems or data involved, timeline of events, and any evidence collected (with secure file upload).

Impact Assessment: Potential or actual damage to systems, data, operations, or the organization's reputation.

Witness Information: Others who may have observed the incident or have relevant information.

Immediate Actions Taken: What steps have already been taken to contain or investigate the threat.

Urgency and Recommendations: Whether immediate action is required and what the reporter believes should happen next.

How Paperform Streamlines Insider Threat Response

Secure, Confidential Submission

Paperform's secure infrastructure ensures sensitive reports are transmitted safely. You can embed the form on internal portals, share via secure links, or integrate it into your security operations platform. Conditional logic allows reporters to choose whether to remain anonymous or provide contact details for follow-up.

Instant Cross-Team Notification

Configure Paperform to automatically notify your Security Operations Center, IT Security Team, HR Investigations Unit, and Legal Department the moment a high-severity report is submitted. Different severity levels can trigger different notification workflows, ensuring urgent threats reach decision-makers immediately.

Evidence Collection and Documentation

File upload fields let reporters attach screenshots, logs, emails, or other evidence securely. All submissions are timestamped and stored with complete audit trails—critical for legal investigations and compliance documentation.

Automated Workflow Integration with Stepper

Connect this form to Stepper to turn each insider threat report into a coordinated investigation workflow:

• Create incident tickets in your SIEM or security platform automatically
• Trigger IT access reviews to suspend or audit the subject's system permissions
• Initiate HR investigation protocols with appropriate case documentation
• Generate legal hold notices when required
• Update stakeholders across departments as the investigation progresses
• Log all actions in your compliance management system

This automation eliminates manual handoffs, reduces response time, and ensures nothing falls through the cracks during high-stakes investigations.

Integrate with Your Security Stack

Paperform connects natively with the tools security and HR teams rely on:

• Send reports to Slack or Microsoft Teams for immediate team awareness
• Log incidents in Jira, ServiceNow, or Monday.com for case management
• Store evidence in Google Drive, Dropbox, or SharePoint with proper access controls
• Feed data to Airtable or Google Sheets for trend analysis and threat intelligence
• Trigger Zapier or Make workflows for complex multi-system integrations
• Push to HubSpot or your CRM if external party coordination is needed

Who Should Use This Template

This insider threat reporting template is designed for:

• Enterprise Organizations with dedicated security operations centers
• Technology Companies protecting intellectual property and source code
• Financial Services Firms managing regulatory compliance and fraud prevention
• Healthcare Organizations safeguarding patient data under HIPAA
• Government Contractors maintaining security clearances and classified information
• Professional Services Firms protecting client confidentiality
• Retailers and E-commerce Companies preventing data theft and fraud
• Any Business with sensitive data, proprietary information, or regulatory obligations

Built for Security-First Organizations

Paperform is SOC 2 Type II certified and designed with enterprise security requirements in mind. You get:

• Data residency controls to keep sensitive reports in your required geography
• SSO integration for seamless authentication with your identity provider
• Role-based permissions so only authorized personnel can access reports
• Audit logging of all form access and submissions
• Encryption in transit and at rest
• GDPR compliance features for international operations

This means your insider threat reporting process meets the same security standards as your other mission-critical systems.

Fast Deployment, No IT Overhead

Unlike complex case management systems that take months to deploy, this Paperform template can be customized and launched in under an hour. Your security team can:

• Adjust fields to match your organization's incident taxonomy
• Customize notification rules for different threat levels
• Brand the form to match your security portal
• Add conditional logic for different reporting scenarios
• Test workflows with your existing tools

And because Paperform uses a document-style editor, updates don't require developer resources. When your threat matrix evolves or new regulations require additional fields, your security or compliance team can make changes directly.

Supporting Multi-Jurisdictional Investigations

For organizations operating across regions, Paperform's flexibility supports localized reporting requirements. You can create versions of this form in different languages, capture region-specific regulatory information, and route submissions to appropriate local security or legal teams based on the reporter's location—all while maintaining centralized visibility for your global security operations.

From Detection to Resolution

An insider threat report is just the beginning. With Paperform as your intake layer and Stepper as your workflow automation engine, you create an end-to-end process:

1. Detection: Employee, manager, or system alert identifies suspicious activity
2. Reporting: Structured, confidential submission via Paperform
3. Triage: Automated routing to appropriate teams based on threat type and severity
4. Investigation: IT access review, HR interviews, log analysis, evidence collection
5. Action: Suspension of access, disciplinary procedures, law enforcement notification
6. Documentation: Complete audit trail for legal, compliance, and lessons learned
7. Prevention: Analysis of trends to improve security controls and awareness training

This closed-loop process turns reactive incident reports into proactive security intelligence.

Get Started Today

Insider threats won't wait for your organization to build the perfect reporting system. This Paperform template gives you a production-ready solution that protects your people, your data, and your operations from day one. Customize it to your environment, connect it to your security stack, and empower your entire organization to be the first line of defense against insider risk.

Trusted by security-conscious organizations worldwide, Paperform provides the reliability, security, and flexibility you need when every minute counts.