CMS Migration Stakeholder Interview Form

Moving to a new content management system is a complex undertaking that affects every corner of your organisation—from day-to-day content publishing to technical integrations and executive decision-making. Getting it right means listening to the people who'll use the platform every day.

This CMS Migration Stakeholder Interview Form is designed to capture detailed input from marketing teams, IT professionals, content creators and executives during the discovery and planning phase of your migration project. Instead of scheduling dozens of individual meetings, this form lets you collect structured, thoughtful feedback asynchronously, giving stakeholders time to reflect on their needs and concerns.

The form walks participants through feature requirements, current workflow pain points, integration priorities, training expectations, and potential migration risks—ensuring you build a complete picture of what your new CMS needs to deliver. Conditional logic tailors questions based on each stakeholder's role, so marketers aren't answering technical infrastructure questions, and IT isn't wading through content governance scenarios.

Whether you're a digital project manager, IT director, or agency leading the migration, this template gives you a single source of truth for stakeholder input that can inform vendor selection, implementation roadmaps, and change management plans. And because it's built in Paperform, you can embed it into your project portal, brand it to match your organisation, and use Stepper to automatically route responses into project management tools, create follow-up tasks, or trigger stakeholder briefings based on identified risks.

Trusted by project teams managing complex digital transformations, this template turns scattered stakeholder conversations into organised, actionable insights that keep your CMS migration on track and aligned with real business needs.