How to Price Your Photography Business

/ 11 min read
Scott Wyden Kivowitz

Figuring out a decent pricing structure for your photography business is one of the biggest challenges facing new professional photographers.

Snapping a high-quality shot and dealing with a Bridezilla is child's play compared to the work that goes into finding the right pricing model. It's a balancing act between making sure you're charging enough for your skills while offering the best value for your clients.

Will you charge a la carte? Based on the amount of time? The number of images? These choices are essential to the success of your small business. There's more to it than just picking an amount that looks good on paper.

In this guide, we'll cover everything new photography business owners need to know about pricing, including tips and tricks for certain popular niches. Let's get to it.

How to come up with the pricing for your photography business

It's hard to overstate how important your pricing is. Obviously, it influences your day-to-day life, but as a small business owner, it also has an effect on who your clients are and what they expect from you.

On top of that, once you've got your pricing in place and set expectations, it's hard to change going forward. For that reason alone it's something you need to take a lot of time to carefully consider.

The first thing to think about is what your price represents. Pricing isn't about just setting a single price, naming an hourly rate, or even coming up with a couple of photography packages. All these approaches are too rigid for today's market.

Approach the problem from another direction. Rather than coming up with an amount that sounds good and fitting your business around it, think about what pricing your business can afford.

Start by understanding your business costs:

  • Will you have a photography studio?
  • Work from home?
  • What gear do you need?

All this and more comes into play. Plus, costs differ based on the type of photography that you're doing.

For example, event photographers need multiple cameras, special retouching software, extra lighting gear for photoshoots and to take into account travel and accommodation.

With all that in mind, they'll have to charge a higher price. At the most basic level your rates need to do three things:

  1. Support your business expenses
  2. Leave money for unforeseen expenses
  3. Give you sufficient profit

If your rates can't support the essential expenses of your business, then something needs to change. That's not all though—as any small business owner will tell you, you've got to leave plenty of cash handy for unexpected costs that pop up too.

Some other factors to think about are flexibility and market awareness. Flexible pricing helps broaden your client pool, allowing you to scale your pricing up or down to meet your client's budget.

Perhaps more than anything it's important to be familiar with the market you're operating in. Look around online and see what other photographers charge in your niche charge. Is there a certain business model or workflow they tend to follow?

Coming up with pricing is a daunting process. There's no escaping how important it is for your success. But if you do some market research, consider your specific niche and the clients you want to attract, and make sure you're making enough money to put food on the table, you'll be off to a great start.

How photography pricing rates work

Now we've been through a general overview of pricing, let's have a look at the different ways you can charge your customers, as well as the costs your business might have.

Your most significant cost isn't camera gear, software or a fancy studio for you to do all your work in. The biggest cost you'll face is your time. Deep, right?

While you might find it fun to pursue your passion for photography, you're still running a small business. Not only are you a photographer, a marketer, accountant, salesperson and customer service representative.

That's a time-consuming affair.  On top of actually taking photos, you'll spend hour upon hour doing things like:

  • Administration
  • Working on your portfolio
  • Maintaining your website
  • Marketing your business
  • Pitching for new clients
  • Pre-production
  • Communicating with current clients
  • Editing images

All that adds up. If you don't budget your time and money correctly, you can turn a reasonable hourly rate into something akin to a casual job at the local Mcdonald's.

That's why an hourly rate doesn't make sense most of the time. It's better to charge a standard rate that doesn't take hours into account.

If you're a seasoned pro, it might only take you a few hours to edit a large number of photos, but you shouldn't be paid less for your efficiency?

Beyond paying yourself your business has lots of other expenses. Some, like setting up your own website or creating a logo, are small. Others like gear, insurance and superannuation, can be more significant.

If you're just getting started, most miscellaneous expenses will be tough to estimate. It's alright if you don't know how long your gear will last or what insurance prices will look like in the next few years.

For example, in areas with a high cost of living, expenses might be a bit higher (though your clients might make more so you can charge a higher rate). Just make sure you give yourself a suitable salary with a rainy day fund to match.

The last thing you want is for a broken lens, or an unforeseen global pandemic like COVID-19 to be the difference between you being able to pay the rent or not.

Remember: first and foremost, your job as a small business owner is to look after yourself.

Finding the right pricing model

So how do you reach the magic figure? There are a few approaches to pricing you can take, all of which depend on personal preference and what you consider will give you the best chances of success.

  • An all-inclusive rate
  • Tiered packages
  • Per hour/item

The most straightforward approach is to charge an all-inclusive rate per session. This is where your client pays a lump sum that looks after everything for the allotted time.

With this strategy, you just have to make sure you have enough sessions booked to be profitable.

There's one problem with this: while you can cut prices with coupons or specials, it's tough to charge above your advertised price or increase prices for repeat customers in the short run.

As a result, this strategy can be challenging for full-time photographers, requiring you to constantly increase the number of clients you have.

Not only are there only so many hours in the day, but there are also only so many potential clients in your market - eventually you're bound to run out.

Consider going with a pricing strategy that uses different packages. This allows you to split the services you offer into tiers and meet several price points at once.

Your photography price list could range from a few hundred bucks for basic work to a few thousand for intricate shoots.

Not only does this prevent you from alienating existing customers, it allows you to move up your average price point.

The sweet spot is around three or four different tiers - this keeps things simple for potential clients to understand while bringing more value.

When setting up packages consider what you're adding to each tier. A trick is to add extras that don't cost you much more in materials, effort or time.

For instance, if you already offer digital downloads in your base package, you could add black-and-white copies to the next tier up.

You can easily come up with higher-priced packages by using add-ons like books, calendars or even canvas prints.

These don't cost much to produce; they look premium and add value that your customers will be happy to pay for.

Another pricing model we suggest adopting is charging per hour or per item. This isn't really the way to go for wedding photography, but it's common in commercial photography because it's well-suited to the subject matter.

The upside to this model is that it lets you set clear expectations for your client. They know just how much they'll pay and exactly what they'll get for it. An additional benefit is that it allows for easily integrating things like a stylist or outsourced post-production.

Pricing guides for different photography niches

1. Wedding photography pricing

The first thing that comes to mind when most people think about professional photography is either fashion or weddings.

Weddings are a subset of event photography and one of the most common niches in the biz. It also has some of the widest variables in pricing.

When it comes to wedding photography, you'll see everything from a flat rate in the low triple digits with images hand-delivered on a USB drive, through to a photography team charging twenty thousand dollars for canvases, custom albums and a video that wouldn't look out of place at the Cannes Film Festival.

Things get even crazier when you consider different markets. Rates in New York City or San Francisco will be very different from a rural town in Kansas, not to mention the wild rates you can charge for a destination wedding.

It's difficult to come up with a single price because it is highly dependent on location. Try to think about the value you offer your customers and what they need. Some folks might want trendy, fun photos to chuck on social media, while others will want to go for a more classic album.

More so than other photography niches you'll want to have a firm baseline price and work with your client to build something around their needs.

That way you can make sure you're hitting a profit while upselling them on different services like physical prints or albums for family.

As you build your client list and portfolio, you can scale your pricing to reflect your stature in the wedding niche. After a while, you might even consider shifting from a list price to a sales model, which means you'll offer a more fully-rounded experience for your clients.

Form templates for wedding photographers:

Photography Client Booking Form
Wedding Photography Order Form

2. Portrait photography pricing

Portrait sessions are usually a much smaller scope than weddings. Where weddings might last as long as eight hours when you're photographing portraits you'll be looking at a starting point of half an hour up to nothing more than two.

For that reason, it doesn't make sense to go for an hourly rate or even a day rate. It's better to charge a flat fee for the session and offer prints at some markup over cost.

This works for all types of shoots, from family Christmas photos to headshots and personal branding shoots.

These days the digital file aspect can be tricky to handle. Some photographers worry that if they make digital files available for sale they can't sell physical versions. You can do both, or for a higher profit margin, you could offer exclusively digital delivery.

Another viable option for portrait photographers is to offer prints and deliver digital files only once prints have been purchased. This isn't a bad way to go—clients get the best of both worlds, and you don't lose anything by sending over the files digitally.

Form templates for portrait photographers:

Photography Order Form
Photography Client Booking Form
Print Release Form
Video Release Form

3. Commercial photography pricing

There are two common models for quoting commercial or product photography: day rate and per-product. Let's take a quick look at good examples of both in use.

A flat day rate works well for extensive sessions. Say you're working for a restaurant. You may decide to use one and spend the day taking photos of food for their menu and fitting in a few shots for social media.

It lets you work alongside the client to get all the coverage they want and keep within their budget.

A per-product rate works better for smaller sessions. Think of things like a few product shots for a catalogue or digital product listing.

Shoots like this have a simple template (usually a variety of views on a seamless white background). This makes it easy to schedule and control costs.

There are services available for typical post-production tasks, but this can be an excellent way to boost your profit without much extra effort.

Something commercial photographers may find particularly helpful is Rosh Sillars' per image pricing calculator, a useful tool to figure out if you should be charging your clients for each image you produce.

Form templates for commercial photographers:

→  Photography Prints Order Form
→  Photography Consent Form
Photography Order Form
Photography Client Booking Form

4. Real estate photography pricing

Realtors are very price-conscious. Between real estate marketing, gathering leads and selling houses, they think about money, money, money all day every day. That's why for real estate, a tiered pricing model makes the most sense.

Consider offering a budget option with up to two steps beyond it. The basic tier offer shoots in daylight and available light, with basic interior and exterior photos. The other tiers can add things like flash, exposure bracketing, HDR window view or twilight shots.

For more premium levels, you can add drone photography and elaborate Photoshop post-production like virtual furnishings. A tiered model like this allows you to attract as much business as possible—from bargain listings through to high-end mansions.

You can even add a modifier to the tiers for extra-large houses. There's a massive difference between a house with 2,000 square feet to one with 6,000. As always, make sure you're giving clients value while respecting your own needs.

Form templates for real estate photographers:

→  Real Estate Listing Form
→  Venue Booking Form
→  Photography Consent Form
→  Photo Upload Form Template

Over to you

Pricing your photography services requires you to understand a dizzying array of variables. To make sure you're making enough dough, the best thing you can do is learn the ins and outs of your market and define the value you present to your potential clients.

In the simplest terms: it comes down to matching the needs of your clients and making sure you have enough money to put a roof over your head and food on your table. Concentrate not on a magic number, but finding the right price that works for you.

Once you have your prices sorted, you might like to create a website to promote your business. Imagely has dozens of starting designs, responsive displays, built-in portfolio galleries, as well as ecommerce support, all in one WordPress theme.

Alternatively, you could always try Paperform. With the easy editor, you can create a landing page or website in minutes and start selling your products, taking bookings and capturing leads—all from the one spot.

Try the 14-day free trial today. No credit card is needed.


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Scott Wyden Kivowitz

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