Veterinary New Patient Registration Form

Streamline Your Veterinary Practice with a Professional New Patient Registration Form

Every veterinary clinic knows the challenge: new pet parents arriving with incomplete paperwork, missing vaccination records, and crucial medical history lost in translation. Whether you're a small animal practice, an emergency vet clinic, or a specialty veterinary hospital, your new patient intake process sets the tone for the entire client relationship.

This Veterinary New Patient Registration Form is designed specifically for veterinary professionals who need to collect comprehensive pet and owner information efficiently—before the appointment even begins. Instead of juggling clipboards, illegible handwriting, and missing forms, you can capture everything digitally: pet details, complete medical history, vaccination records, dietary information, behavioral notes, and emergency contacts all in one beautifully branded form.

Built for Veterinary Workflows

Veterinary clinics face unique challenges that generic intake forms simply can't handle. You need to know about previous surgeries, current medications, breed-specific conditions, microchip numbers, and whether that adorable puppy has a history of anxiety around strangers. This template includes:

• Complete pet profile: Species, breed, age, weight, and identifying characteristics
• Comprehensive medical history: Previous conditions, surgeries, allergies, and current medications
• Vaccination records: Easy tracking of rabies, DHPP, bordetella, and other core vaccines
• Behavioral assessment: Temperament notes, anxiety triggers, and handling preferences
• Owner information: Primary and emergency contacts with consent permissions
• Insurance details: Pet insurance provider and policy information for seamless claims

By collecting this information before the appointment, your veterinary technicians and doctors can review the case, prepare appropriate questions, and deliver more focused, compassionate care from the moment the pet walks through your door.

Professional, On-Brand Design That Builds Trust

First impressions matter in veterinary medicine. Pet owners are trusting you with their beloved family members, and your intake process should reflect the care and professionalism they expect. With Paperform's doc-style editor, you can customize this template to match your clinic's brand—add your logo, choose calming colors, include photos of your facility or team, and write welcome messages in your clinic's voice.

The form works beautifully on any device, so new clients can complete registration from their phone while sitting in your waiting room, or at home the night before their appointment. You can embed the form directly on your website's "New Patient" page, share it via email confirmation, or send a direct link through your appointment reminder texts.

Save Time and Reduce Errors

Manual data entry from paper forms doesn't just waste your team's time—it introduces errors that can compromise patient care. A misread medication name or overlooked allergy can have serious consequences. This digital form automatically captures accurate, typed information and sends it straight to your practice management system.

Connect the form to your existing tools using Stepper (stepper.io), Paperform's AI-native workflow builder, to automatically:

• Create new patient records in your veterinary software (like Avimark, Cornerstone, or eVetPractice)
• Send welcome emails with appointment details and clinic policies
• Alert your team when high-priority cases arrive (aggressive behavior, severe allergies, etc.)
• Generate client folders in Google Drive or Dropbox with all submitted documents
• Update your CRM to trigger follow-up campaigns and wellness reminders

This automation means your front desk staff can focus on greeting nervous pets and answering questions instead of typing information from crumpled paper forms.

Conditional Logic for Smarter Forms

Not every question applies to every patient. This template uses Paperform's powerful conditional logic to show relevant questions based on previous answers. If someone indicates their pet has allergies, the form reveals fields to capture specific allergens and reactions. If they have pet insurance, additional fields appear for policy details. If they're transferring from another clinic, you can request previous veterinary contact information.

This intelligent branching keeps the form feeling short and relevant while still gathering all the critical details you need for different situations.

HIPAA Alternative and Security

While Paperform itself is not HIPAA compliant, it is SOC 2 Type II certified and suitable for collecting general veterinary intake information. For practices that need to meet specific compliance requirements, you can configure data residency controls and enable additional security features through Paperform's Enterprise plan. All submissions are encrypted in transit and at rest, giving pet owners confidence that their information is protected.

Perfect for Multi-Location Practices

If you operate multiple veterinary locations, this form can easily scale across your practice. Use conditional logic to route submissions to the correct clinic, automatically assign cases to location-specific teams, and maintain consistent data collection standards across all your facilities. The Agency+ plan makes it simple to manage multiple clinic brands under one account while keeping client data properly separated.

Integrate with Your Veterinary Software Stack

Veterinary practices rely on specialized software, and this form plays nicely with your existing tools:

• Practice management systems: Push new patient data directly into Avimark, Cornerstone, eVetPractice, or Rhapsody
• Communication platforms: Send submissions to Slack channels for immediate team notifications
• Storage solutions: Archive completed forms and vaccination records in Google Drive, Dropbox, or OneDrive
• Appointment scheduling: Connect with Calendly, Acuity, or your practice management calendar
• Marketing automation: Add new clients to Mailchimp, Constant Contact, or other email platforms for wellness campaigns

These integrations happen automatically through Stepper, native connections, or webhooks—no coding required.

Beyond New Patient Intake

Once you've streamlined your new patient registration, you can adapt this template for other veterinary workflows:

• Pre-surgical consent and health screening forms
• Boarding and daycare intake with dietary and medication instructions
• Emergency triage forms for after-hours clinics
• Dental procedure consent and estimate approvals
• Specialist referral documentation
• Wellness plan enrollment forms

The same flexible editor that powers this new patient form can handle every client-facing form in your practice, creating a consistent digital experience that makes your clinic feel modern and organized.

Trusted by Veterinary Professionals

Veterinary clinics, animal hospitals, mobile vet services, and specialty practices worldwide use Paperform to replace outdated paper processes with professional digital forms. With 30,000+ templates, SOC 2 Type II compliance, and workflows trusted by over 500,000 teams, Paperform gives you enterprise-grade tools at SMB-friendly pricing.

Stop losing time to illegible handwriting, missing paperwork, and manual data entry. Start every client relationship with a smooth, professional intake process that lets your team focus on what matters most—providing exceptional care to the pets you serve.

Ready to modernize your veterinary practice? Use this template as-is or customize it to match your clinic's unique needs. Your team, your clients, and their pets will thank you.