Production Scrap and Rework Authorization Form

Manufacturing Quality Control Made Simple

When production defects occur, every minute counts. This Production Scrap and Rework Authorization Form gives manufacturing teams a standardized, efficient way to document defects, evaluate disposition options, calculate cost impacts, and secure the necessary quality approvals—all without the paperwork chaos.

Built for Modern Manufacturing Operations

Whether you're running a small production facility or managing quality control across multiple lines, this form template eliminates the confusion of paper-based authorization processes. Manufacturing managers, quality engineers, and production supervisors can quickly submit scrap or rework requests, while quality assurance teams can review and approve decisions in real-time.

Common use cases include:

• Non-conformance management: Document product defects, material issues, or process deviations that require immediate disposition decisions
• Cost tracking: Calculate the financial impact of scrap, rework, or use-as-is decisions to inform continuous improvement initiatives
• Quality approvals: Route authorization requests to the appropriate quality personnel based on defect severity or cost thresholds
• Audit compliance: Maintain complete records of all disposition decisions with timestamps, approval signatures, and supporting documentation
• Root cause analysis: Collect structured defect data to identify trends and implement corrective actions

Why Paperform for Manufacturing Quality Forms?

Traditional paper forms create bottlenecks, lost documentation, and delayed production decisions. Paperform's manufacturing quality control template transforms this critical workflow into a fast, trackable digital process.

Conditional logic shows only relevant fields based on the disposition decision—if rework is selected, the form expands to capture rework instructions and estimated hours. If scrap is chosen, it requests scrap reason codes and disposal methods. This keeps the form streamlined while capturing all necessary information for each scenario.

Calculation fields automatically compute cost impacts by multiplying quantities, labor hours, and material costs, giving decision-makers instant visibility into the financial consequences of each option. No more manual spreadsheet calculations or delayed approvals waiting on cost analysis.

File uploads let teams attach photos of defects, inspection reports, or supporting documentation directly to the authorization request, creating a complete record that's easy to reference during audits or corrective action investigations.

Automate Quality Workflows with Stepper

Once your scrap and rework authorization is submitted, Stepper (stepper.io) can automate the entire approval and follow-up process. Route high-value scrap decisions to senior quality managers while auto-approving minor rework within defined thresholds. Update your ERP system with scrap quantities, notify production planners of schedule impacts, create corrective action tickets in your quality management system, and send summary reports to operations leadership—all triggered automatically from a single form submission.

For manufacturing teams managing supplier quality, Stepper can even generate supplier notification emails, create chargeback documentation, or update supplier scorecards based on defect data captured in the form.

Integration with Your Manufacturing Stack

Paperform connects seamlessly with the tools manufacturing teams already rely on. Send authorization data to Google Sheets or Airtable for trend analysis and reporting dashboards. Push records into ERP systems to maintain inventory accuracy. Alert production teams via Slack or Microsoft Teams when rework is approved. Log quality events in specialized manufacturing execution systems via webhooks, or use Stepper to orchestrate complex multi-system workflows.

With SOC 2 Type II compliance and robust security features, Paperform meets the data protection standards that manufacturing organizations require, while remaining simple enough for shop floor personnel to use on tablets or mobile devices.

Professional Forms That Reflect Your Operations

Unlike rigid quality management software, Paperform's document-style editor lets you customize this template to match your specific quality procedures, terminology, and approval hierarchies. Add your company logo, adjust disposition options to align with your quality manual, insert reference images or standard operating procedures, and configure conditional routing based on your organizational structure.

The form works beautifully on any device, meaning quality inspectors can submit authorization requests from the production floor on tablets, while quality managers review and approve from their desks or mobile phones.

Real-Time Visibility for Quality Teams

Every submission creates an instant record with all relevant details—defect descriptions, photos, cost calculations, and approval decisions—stored in one centralized location. Quality managers can review submission data through Paperform's analytics dashboard, export records for month-end reporting, or push data into business intelligence tools for deeper trend analysis.

For manufacturers serious about continuous improvement, this structured data collection transforms reactive firefighting into proactive quality management, revealing patterns that drive meaningful process improvements.

Get Started in Minutes

This template includes all the essential fields for scrap and rework authorization: product identification, defect classification, quantity affected, disposition options with conditional logic, cost calculations, quality approval signatures, and more. Simply customize the options to match your processes, connect your preferred integrations via Stepper or native connectors, and start collecting structured quality data immediately.

Trusted by over 500,000 teams worldwide and SOC 2 Type II compliant, Paperform gives manufacturing operations the professional quality control tools they need without complex software implementations or IT dependencies.