Hybrid Workplace Desk Booking Form

Managing a hybrid workplace shouldn't mean juggling spreadsheets, email chains, and outdated booking systems. This Hybrid Workplace Desk Booking Form gives your team a simple, on-brand way to reserve desks, team pods, and parking spots—whether they're coming in for a day or planning their week ahead.

Built for office managers, facilities teams, and HR departments managing flexible workspace arrangements, this template handles hot desking, assigned seating preferences, and team collaboration spaces in one streamlined form. Employees can choose between daily and weekly bookings, select their preferred floor or zone, reserve adjacent desks for their team pod, and secure a parking spot—all in a single submission.

With Paperform's conditional logic, the form adapts based on selections: team pod bookings reveal options for multiple desks, weekly reservations show a date range picker, and parking allocation only appears when availability allows. You can embed this form directly into your intranet, Slack workspace, or employee portal, and customize the design to match your company branding for a seamless experience.

Use Stepper to automate what happens next: send calendar invites with desk assignments, update your hot desking dashboard in Airtable or Google Sheets, notify facilities teams via Slack when high-demand zones fill up, or sync bookings with your access control system. Integration with tools like Microsoft 365, Google Workspace, and workplace management platforms means your hybrid work operations stay in sync without manual data entry.

Whether you're managing a 50-person startup or a multi-floor corporate office, this form template scales with your needs—handling everything from individual desk reservations to coordinated team days and capacity planning. Professional, efficient, and ready to deploy in minutes.