GDPR Data Subject Rights Request Tracker

Managing GDPR data subject rights requests efficiently is critical for any organisation operating in the EU or handling EU citizen data. This GDPR Data Subject Rights Request Tracker helps Data Protection Officers (DPOs), compliance teams, and legal departments maintain a clear audit trail of all requests received under Articles 15-22 of the GDPR.

Whether you're processing access requests, rectification requests, erasure requests (right to be forgotten), or data portability requests, this template provides a structured way to log essential details, track response times against GDPR's 30-day requirement, and generate metrics for internal reporting and regulatory compliance.

Designed for compliance professionals, this form captures the request type, urgency, data categories involved, and processing status—helping you demonstrate accountability and maintain the detailed records required under GDPR Article 30. The built-in fields for response dates and outcome tracking ensure you never miss a deadline and can quickly report on request volumes, average handling times, and common request patterns.

For teams managing high volumes of requests or multiple brands, this template integrates seamlessly with your existing compliance stack. Use Stepper to automate request routing, send deadline reminders to responsible teams, update your compliance management system, and trigger follow-up workflows based on request type or priority level.

Paperform's conditional logic adapts the form based on request type, ensuring DPOs capture the right information for each scenario without overwhelming users with irrelevant fields. All submissions are stored securely with SOC 2 Type II compliance, and you can set up automated reports to track metrics over time, identify bottlenecks, and prepare for regulatory audits with confidence.

Trusted by compliance teams across the EU, this template helps you turn GDPR obligations into a streamlined, auditable process—no legal expertise or coding required.