Employee Purchase Program Application

Streamline Your Employee Purchase Program with Paperform

An Employee Purchase Program (EPP) is a valuable employee benefit that allows staff to purchase company products at discounted rates. Managing these programs effectively requires clear applications, purchase tracking, payment processing, and compliance with tax regulations. This Employee Purchase Program Application template gives HR teams and benefits administrators a professional, automated solution for managing employee product purchases from start to finish.

Why Your Business Needs an Employee Purchase Program Form

Employee purchase programs boost morale, increase product familiarity, and demonstrate company investment in staff wellbeing. However, manual EPP management creates administrative headaches—tracking annual limits, processing payroll deductions, calculating tax withholding, and maintaining accurate records across departments.

This template solves those challenges by creating a single, streamlined application that captures all necessary information, automatically calculates discounts and tax implications, and integrates with your existing HR and payroll systems through Paperform's powerful automation features.

Perfect for HR Teams, Benefits Administrators, and Internal Operations

Whether you're managing an EPP for a retail company, technology firm, manufacturing business, or any organization offering employee product discounts, this template provides the structure you need. It's ideal for:

• HR managers coordinating employee benefits programs
• Benefits administrators tracking purchase limits and eligibility
• Payroll coordinators processing deductions and tax withholding
• Operations teams fulfilling employee product orders
• Retail businesses with employee merchandise programs

Key Features of This Employee Purchase Program Template

This comprehensive form includes everything needed to manage employee product purchases professionally:

Employee verification captures essential staff details including department, employee ID, and eligibility confirmation to ensure only authorized employees access the program.

Product selection interface allows employees to browse available items, view discounted pricing, select quantities, and see real-time calculations of their order totals.

Payment method options give employees flexibility to choose payroll deduction (with installment plans for larger purchases), direct payment methods, or mixed payment options.

Annual limit tracking helps administrators monitor each employee's remaining purchase allowance, preventing over-limit orders and maintaining program integrity.

Tax withholding calculations automatically determine applicable tax implications, ensuring compliance with IRS regulations for employee purchase programs and employer-provided discounts.

Conditional logic shows or hides fields based on product selections, payment choices, and eligibility status, creating a personalized experience for each employee.

Automate Your EPP Management with Stepper

Once an employee submits their purchase application, the real workflow begins. With Stepper, Paperform's AI-native workflow automation platform, you can automatically:

• Send approval requests to department managers for purchases exceeding certain thresholds
• Update your HRIS or employee database with purchase records
• Notify payroll teams to set up deductions with all necessary tax calculations
• Alert warehouse or fulfillment teams to prepare product shipments
• Track annual limits in real-time across spreadsheets or dedicated software
• Send confirmation emails with purchase details, pickup instructions, and tax documentation
• Generate compliance reports for finance and accounting teams

These automations eliminate manual data entry, reduce processing delays, and ensure every purchase application moves through your approval and fulfillment workflow without bottlenecks.

Design That Matches Your Company Brand

Your employee purchase program is an internal benefit, but that doesn't mean it should look generic. Paperform's flexible design options let you customize fonts, colors, buttons, and backgrounds to match your company branding. Embed the form on your employee intranet, share it via your HR portal, or send it directly to eligible staff members.

The form uses clear, professional language and logical organization that makes it easy for employees to understand program rules, calculate their savings, and complete their applications in minutes.

Built for Compliance and Accuracy

Employee purchase programs must comply with IRS regulations regarding the taxation of employee discounts. This template includes fields for capturing necessary tax information and can be configured to automatically calculate whether purchases fall within excludable limits or require income reporting.

Paperform's calculation engine handles complex discount structures, tiered pricing, quantity limits, and tax withholding math—reducing errors and ensuring every application is processed consistently according to your program rules.

Integrations That Connect Your Tools

Paperform works seamlessly with the HR and business tools you already use:

• Connect to Payroll Systems like ADP, Paychex, or Gusto to automate deduction setup
• Sync with Google Sheets or Airtable to maintain real-time purchase tracking and limit monitoring
• Integrate with HRIS platforms like BambooHR, Workday, or Namely to verify employee eligibility
• Send notifications via Slack or Microsoft Teams to keep relevant teams informed
• Create tasks in project management tools like Asana, Monday.com, or ClickUp for fulfillment tracking

These integrations, available through Stepper, native connections, or webhooks, ensure your EPP application data flows exactly where it needs to go.

Trusted by Growing Businesses

Paperform is trusted by over 500,000 teams worldwide and is SOC 2 Type II and GDPR compliant, making it a secure choice for handling employee data and internal benefits programs. With robust permissions and access controls, you can ensure only authorized HR personnel and employees can view and manage purchase applications.

Start Managing Employee Purchases More Efficiently

This Employee Purchase Program Application template gives you everything needed to launch or improve your EPP—from initial application to fulfillment and payroll processing. It's designed for HR teams who want to offer valuable employee benefits without creating administrative burden, and for employees who deserve a simple, transparent way to access company products at great prices.

Get started with Paperform today and transform how you manage employee product purchases—no coding required, just professional forms that work as hard as your team does.