Document Shredding Service Audit Checklist

Maintain Compliance and Security with a Document Shredding Audit Checklist

For businesses handling sensitive documents, a thorough audit of your shredding service provider isn't just good practice—it's essential for compliance. This Document Shredding Service Audit Checklist template helps compliance officers, facility managers, and security teams verify that their document destruction vendors meet industry standards for security, chain of custody, and regulatory compliance.

Built for Compliance-Focused Organizations

Whether you're in healthcare, legal services, financial services, or any industry bound by HIPAA, GLBA, FACTA, or GDPR requirements, this template covers the critical checkpoints: equipment maintenance logs, certificate of destruction accuracy, vehicle security protocols, employee background verification, and complete chain of custody documentation.

The checklist is designed to be completed on-site during vendor audits or as part of regular compliance reviews. With conditional logic built in, the form adapts based on service type and flags any areas requiring follow-up action.

Streamline Your Vendor Audit Process

Using Paperform's intuitive editor, you can customize this checklist to match your organization's specific compliance requirements and audit protocols. Add your company branding, include reference photos of compliant equipment, or embed video training materials for auditors.

Once submitted, audit results can automatically flow into your compliance management system via Stepper workflows—triggering alerts for failed checkpoints, scheduling re-audits, or generating compliance reports for leadership. You can also route certificates of destruction to secure storage in your document management system and notify relevant stakeholders of audit completion.

Professional Documentation That Protects Your Organization

This template creates a complete audit trail with timestamps, photographs, and detailed findings—exactly what you need during compliance reviews or in the event of a data breach investigation. Export submissions as PDFs for your compliance binder or integrate directly with tools like Google Drive, SharePoint, or your compliance software.

Trusted by compliance teams across industries, this Paperform template helps you maintain vendor accountability while protecting sensitive information throughout the destruction lifecycle.