Data Processing Agreement Amendment Form

GDPR Article 28 Data Processing Agreement Amendment Form

Maintaining GDPR compliance with your existing vendor contracts doesn't have to be complicated. This Data Processing Agreement (DPA) Amendment Form template helps businesses and legal teams quickly amend existing vendor contracts to include the required GDPR Article 28 clauses, ensuring your data processing relationships meet EU regulatory standards.

Why GDPR Article 28 amendments matter

Under GDPR Article 28, any organisation that processes personal data on behalf of another (known as a "data processor") must have a formal written contract in place that includes specific security, confidentiality and compliance obligations. Many contracts signed before GDPR came into force—or even recent agreements—may lack the detailed clauses now required by EU law.

This amendment form provides a structured way to document:

• The scope and nature of data processing activities
• Security and confidentiality commitments from the processor
• Sub-processor arrangements and approvals
• Data subject rights handling procedures
• Audit rights and compliance verification
• Data breach notification protocols
• Post-termination data handling obligations

Rather than renegotiating entire contracts from scratch, this amendment approach lets you efficiently bring existing vendor relationships into compliance while maintaining continuity of service.

Who needs this form?

This template is designed for:

• Legal teams and data protection officers managing GDPR compliance across multiple vendor relationships
• Procurement and vendor management professionals responsible for contract administration
• Compliance officers conducting vendor risk assessments and contract audits
• In-house counsel at companies processing EU personal data
• Business operations teams working with third-party processors, SaaS providers, cloud services, or outsourced functions

Common scenarios include amending contracts with marketing platforms, CRM providers, payroll processors, HR systems, customer support tools, analytics services, and any other vendor that handles personal data on your behalf.

How Paperform makes GDPR compliance easier

Built for legal and compliance teams that need professional, audit-ready documentation, Paperform transforms this complex amendment process into a clear, guided experience:

Professional presentation that builds trust: Using Paperform's document-style editor, this template presents as a formal legal amendment rather than a basic survey form. You can add your company logo, apply brand colours, and include legal text, definitions and background sections inline with the form fields—creating a cohesive document that vendors take seriously.

Conditional logic for complex scenarios: GDPR requirements vary based on the type of processing, data categories involved, and sub-processor arrangements. Paperform's conditional logic automatically shows or hides relevant sections based on how parties answer key questions, ensuring you capture exactly the right information without overwhelming vendors with irrelevant fields.

Secure collection and storage: All submissions are encrypted in transit and at rest, and Paperform offers SOC 2 Type II compliance, data residency controls, and GDPR-friendly terms—critical for forms handling contract terms and processing details.

Papersign integration for execution: Once a vendor completes the amendment form, use Papersign to automatically generate a signature-ready amendment document and collect legally binding eSignatures from all parties. This keeps your entire amendment process—from data collection to execution—within one connected workflow, creating a complete audit trail.

Automated workflows with Stepper: Connect this form to Stepper, Paperform's AI-native workflow automation platform, to automatically route completed amendments to legal review, send follow-up notifications, update your vendor management system, log contracts in your document repository, and trigger compliance tracking tasks—all without manual intervention.

Key features of this template

• Contract identification section to link amendments to specific existing agreements
• Detailed processing scope documentation including data categories, processing purposes, and duration
• Article 28 compliance clauses covering processor obligations, security measures, sub-processors, and audit rights
• Data subject rights procedures for handling access, rectification, erasure and portability requests
• Breach notification commitments with defined timelines and notification procedures
• Post-termination obligations for data return or destruction
• Authorised representative details for both data controller and processor
• Conditional sections that adapt based on processing complexity and sub-processor arrangements

Built for compliance professionals and legal teams

Whether you're a data protection officer conducting a vendor compliance audit, in-house counsel managing a portfolio of processor agreements, or a compliance manager implementing GDPR across your supply chain, this template provides the structure you need while remaining flexible enough to adapt to different vendor relationships and processing scenarios.

The form guides vendors through complex legal requirements in plain language, reducing back-and-forth questions and ensuring you collect complete, accurate information the first time. All submissions are timestamped and stored securely, providing the documentation trail required during regulatory audits.

Get compliant faster with Paperform

Stop chasing vendors for missing GDPR clauses or struggling with inconsistent amendment documents. This professional template, powered by Paperform's flexible platform, gives you a repeatable, scalable process for bringing all your data processor relationships into GDPR Article 28 compliance—while maintaining the control and documentation standards your legal and compliance teams require.