Clinical Trial Recruitment Inquiry Form

Why Clinical Trial Recruitment Needs a Better Solution

Recruiting qualified participants is one of the biggest challenges in clinical research—and traditional methods like phone screening and paper forms slow everything down. This Clinical Trial Recruitment Inquiry Form streamlines the initial qualification process, helping research coordinators, CROs, and pharmaceutical companies connect with the right participants faster.

Built with Paperform's flexible form builder, this template collects everything you need upfront: diagnosis details, treatment history, trial phase preferences, location flexibility, and compensation expectations. Conditional logic ensures you only ask relevant follow-up questions based on each respondent's situation, creating a professional experience that respects participants' time.

Perfect for Healthcare Research & Clinical Operations

This template is ideal for:

• Clinical research coordinators screening potential trial participants
• Contract research organisations (CROs) managing multi-site recruitment
• Pharmaceutical companies building participant pipelines for upcoming studies
• University research departments recruiting for academic clinical trials
• Patient advocacy groups connecting members with relevant research opportunities

The form helps you pre-qualify candidates before expensive phone screens, categorize inquiries by condition and trial phase interest, and maintain GDPR-compliant records of participant interest—all from one central system.

Automate Follow-Up with Stepper

Once someone submits an inquiry, speed matters. Use Stepper to automatically route qualified leads to the right research coordinator, trigger personalized follow-up emails based on diagnosis or location, update your participant CRM, and create tasks in your project management system. This means less manual data entry and faster time-to-enrollment for trials that need to hit recruitment targets.

Secure, Compliant & Integration-Ready

Paperform is SOC 2 Type II certified and GDPR compliant, giving you the security foundation healthcare research demands. Connect submissions to your CRM, Airtable databases, Google Sheets, or Slack notifications through native integrations or Stepper workflows. Every inquiry is encrypted and stored securely, with audit trails available for compliance review.

Whether you're launching a new trial or building a database of interested participants, this template helps you collect qualified inquiries professionally while respecting the sensitive nature of health information.