Agile Vendor Coordination Form

Managing third-party vendors within agile workflows can be challenging—especially when external deliverables need to align with your sprint cadence, API integrations require precise specifications, and contract milestones must be tracked alongside development progress.

This Agile Vendor Coordination Form gives product managers, project leads, and delivery teams a structured way to brief vendors, capture technical requirements, define SLA expectations, and establish clear milestones—all in one place. Instead of scattered emails, spreadsheets, and contract PDFs, you get a single source of truth that keeps everyone on the same page.

The form captures vendor details, project context, sprint alignment, specific deliverables, API integration requirements, service level agreements, acceptance criteria, and contract milestones. Conditional logic ensures vendors only see relevant questions based on their scope, and automated notifications can keep stakeholders informed as requirements evolve.

Perfect for:

• Product managers coordinating with design agencies, development partners, or data providers
• Engineering teams onboarding API vendors and defining integration specifications
• Project managers tracking contract milestones and SLA compliance across multiple vendors
• Procurement and operations teams ensuring vendor deliverables align with agile ceremonies and sprint goals

Once submitted, responses can flow directly into project management tools like Jira, Asana, or Monday.com via Stepper, trigger Slack notifications to delivery teams, or populate tracking sheets in Airtable or Google Sheets. For vendors requiring formal agreements, you can follow up with Papersign to capture eSignatures on SOWs or service contracts linked to the original brief.

With Paperform's calculation and conditional logic, you can also handle dynamic pricing, tiered SLA options, and milestone-based payment schedules—giving you full visibility and control over vendor coordination without leaving your agile workflow.