Streamline Hiring, Onboarding & Employee Retention with these Form Templates

Hiring new employees is a thrilling sign of growth for any business, but the process can often be overwhelming. From scheduling interviews to finalising the deal, the tasks pile up. That's where these onboarding form templates come in.

1. Job Application Form Template

This pre-made job application form template helps you collect all the necessary details from your job applicants in one place. Collect resumes, cover letters, contact details, email addresses, employment history, references, and more.

This template is fully customizable, so you can easily change each design element and create a form that truly represents your brand. It’s also mobile-friendly, so applicants can complete it on the go.

2. Employee Onboarding Form

Like the last template, this form helps you gather all the information you need about your new employee. It’s a great way to make the hiring process a little easier, and avoid the heaps of paperwork that usually come with starting a new job.

This template makes use of Guided Mode, which displays your form questions one at a time. Breaking up the form like this makes it super easy to read and fill out, which means less headache for your (probably overwhelmed) new hire.

3. Employee Training Request Form

This form is the perfect way for employees to ask for some new training, whether that’s a course on a skill they’d like to acquire or the opportunity to shadow a more experienced member of the team.

It's 100% customisable, so you could outline what kind of training your company supports, or even include examples of how previous employees have made use of the opportunity.

Paperform helps us by collecting data to truly under stand our customers at the onboarding and sign up stages, automating a 30 minute interview into a 4 minute form.

— Ron Story Jr, from PitchDB. Read the case study.

4. Interview Evaluation Form

Interviewing is one of the more time-consuming elements of the hiring process. While invaluable, it takes a lot of time and energy to sort through all of your applicants and find that perfect addition. When you’re chatting with a dozen people an hour, it’s easy to lose track of who’s who.

Enter: the interview evaluation form. Just open up this form on your laptop while you’re conducting interviews, and jot down the notes you need. Paperform will sort each response so you can go back and view your notes for each candidate.

We recommend setting this template up with our Slack integration, that way your notes will be shared in the relevant channel automatically after each interview.

5. Previous Employment Verification Form

Before you make that final decision on your new hire, you want to make sure you’ve dotted your I’s and crossed your T’s. Double-checking your applicant’s previous employment is a necessary (but tedious) part of that process.

This template makes it easier. Just send it to your applicants, gather their previous employer’s contact info, and you’re good to go.

You can set up automatic emails to have a custom message sent to the previous employer asking them about the applicant’s work history. Verification handled—without any extra work from you.

6. Employee Coaching Form

Like the training request form, this template is designed to help business owners teach new hires how to be as successful as possible in their new position. You can use it to outline your employee coaching tactics, plan of action, and desired outcome.

It’s a great way to set initial goals, but it’s even more powerful as a recurring tool. Open up the form every time you hop on a call for employee coaching, and fill out the form at the end of the 1:1 to track progress and keep your notes organised. After a few months of training, you’ll have a detailed analysis of exactly how the employee has grown.

7. Interview/Meeting Scheduling Form

If there’s one thing guaranteed for almost any new hire, it’s going to a boatload of meetings. Between training sessions and get-to-know-you calls, your new employee will be busy. Having an easy, efficient way to schedule those meetings will save everyone a headache.

You can use this template to schedule any kind of meeting, like 1:1s with the team or check-in sessions with your HR department. Integrate it with your calendar app of choice to display up-to-date availability, and mark meetings on your calendar automatically.

8. Employee Availability Form

Like the scheduling form, this employee availability form is a great way to get a better sense of your new hire’s timeline. It’s especially useful for part-time workers who may have other commitments, or for working parents who need to block out time to pick up their kids from school.

Instead of navigating multiple calendars, just send out this form to find out when your new employee is available. You can add any blackout dates provided to the team calendar so nobody books a call during Timmy’s soccer practice.

9. Exit Interview Form

Retaining top talent is a primary driver of success for organisations - which is why when someone decides to leave, it's pertinent to understand exactly why. An exit interview can be a great opportunity to get unfiltered insight into the perceptions of your employees.

10. Employee Satisfaction Survey Form

Employee satisfaction surveys help you to measure how satisfied your employees are and provide insights on improving your company culture. You can investigate multiple areas, such as managerial practices, health benefits, teamwork, communication, or career development. This form features Likert scale questions (which work great for measuring employee satisfaction), but you can easily edit that template and add other types of open-ended or closed-ended fields.

11. Employee Self Evaluation Form

An employee self-evaluation form is a popular tool used by managers and human resource specialists. Usually, the employees are asked to fill out a self-assessment form before the performance review happens. It's an opportunity for them to reflect on their work performance, professional goals, as well as current and future challenges.

Make the hiring process easier with Paperform and Papersign

Whether you’re running a SaaS business, an ecommerce store, or a counselling office, Paperform can make it easier. With over 650+ templates to choose from, this list only scratches the surface.

But what if you could take it one step further? What if your document handling and signing process could be just as seamless as the rest of your onboarding? That's where Papersign comes into play.

Papersign, our new eSignature platform, is designed to save you time, eliminate the hassle of physical documents, and significantly speed up your hiring process.

With an intuitive interface and seamless integration into your existing workflows, Papersign brings the future of document management to your fingertips. No more waiting for couriers, no more lost paperwork, just fast, secure, and legally binding eSignatures. Sign up free today.