Workplace Safety and Hazard Reporting Survey

Empower Your Team with a Professional Workplace Safety Survey

Building a strong safety culture starts with listening to your employees. This Workplace Safety and Hazard Reporting Survey template gives your team an easy, confidential way to report incidents, identify hazards, and share feedback on your safety protocols—all in one professional form built with Paperform.

Whether you're in manufacturing, construction, healthcare, retail, hospitality, or any industry where workplace safety matters, this template helps you capture detailed incident reports, evaluate safety equipment effectiveness, assess training adequacy, and gather actionable suggestions for improvement.

Built for businesses that take safety seriously

This template is designed for safety managers, HR teams, operations directors, and facility managers who need a structured, consistent way to document workplace safety concerns. Instead of relying on scattered emails, paper forms, or verbal reports, you get a centralised digital form that collects location details, incident descriptions, witness information, injury assessments, and preventive recommendations in one place.

The form includes conditional logic to show relevant follow-up questions based on incident severity, equipment involvement, and injury status—ensuring you capture the right level of detail without overwhelming reporters with unnecessary fields.

Streamline safety workflows with automation

Once you've collected safety reports, Paperform's integrations help you act fast. Connect your form to Stepper (stepper.io) to automatically route urgent incidents to the right department heads, log all reports in your safety management system, send immediate notifications to supervisors, and trigger follow-up task assignments for investigation and corrective action.

You can also integrate with Slack for instant team alerts, Google Sheets or Airtable for centralised safety databases, and your project management tools to track resolution status—all without writing a line of code.

Customise for your workplace

Every workplace is different, so this template is fully customisable. Add your company logo, adjust the questions to match your specific safety protocols, include photos of hazard areas with the image upload field, and tailor the success message to reinforce your safety-first culture. You can even add signature fields if you need employees to acknowledge their report or confirm they've received immediate assistance.

The form works beautifully on mobile devices, making it easy for frontline workers to report issues right from the floor, warehouse, or job site.

Turn data into insights with AI

Use Paperform's AI Insights to analyse patterns across multiple safety reports. Identify recurring hazard types, spot training gaps, highlight high-risk areas, and generate summary reports that help leadership make data-driven decisions about safety investments and policy updates.

Trusted by safety-conscious businesses

With SOC 2 Type II compliance, secure data handling, and flexible permissions, Paperform gives you the confidence that sensitive incident information stays protected. Whether you're a small business building your first formal safety program or a growing company scaling compliance efforts across multiple sites, this template adapts to your needs.

Get started in minutes—no technical expertise required. Empower your team to speak up, document concerns properly, and help you build a safer workplace for everyone.