Workplace Harassment Incident Report

Professional Workplace Harassment Incident Reporting

Creating a safe, respectful workplace starts with having clear, accessible channels for reporting harassment and misconduct. This Workplace Harassment Incident Report template gives your organization a structured, legally compliant way to document incidents, protect employee confidentiality, and route reports to the appropriate HR and legal teams.

Why Use This Template?

Workplace harassment reporting requires sensitivity, thoroughness, and compliance with employment law. This template helps HR professionals, managers, and compliance officers:

• Maintain confidentiality while gathering comprehensive incident details
• Document witness statements and supporting evidence systematically
• Route reports to the right people based on incident severity or type
• Create audit trails for legal compliance and investigation tracking
• Demonstrate duty of care and organizational commitment to employee safety

Built for HR Teams and Compliance Officers

Whether you're an HR manager at a mid-sized company, a compliance officer overseeing multiple locations, or part of an employee relations team, this form streamlines the reporting process while ensuring no critical details are missed. The structured format helps investigators follow up consistently and supports your organization's anti-harassment policies.

Automate Your Investigation Workflow with Stepper

Once a harassment report is submitted, time is of the essence. With Stepper, you can automatically route urgent incidents to senior HR leadership, create investigation case files in your HRIS or case management system, send acknowledgment emails to the reporter, and notify relevant stakeholders—all without manual data entry.

Stepper's AI-native workflows can help you maintain compliance timelines, track investigation status, and ensure every report receives appropriate follow-up according to your organization's policies and legal requirements.

Features You'll Love

• Confidential filing option with clear privacy statements
• Structured incident documentation including date, time, location, and detailed description
• Witness information collection with contact details
• Conditional logic to show relevant follow-up questions based on incident type
• File upload for supporting evidence (emails, screenshots, etc.)
• Anonymous reporting option for increased accessibility
• Clear next-steps messaging to set reporter expectations

This template is designed for businesses across all industries—from corporate offices and healthcare facilities to retail environments and manufacturing plants—anywhere that employee safety and legal compliance matter.

Important: While Paperform helps you collect and route harassment reports professionally, always consult with legal counsel to ensure your reporting process meets all applicable employment laws and regulations in your jurisdiction. This template is a starting point and should be customized to reflect your organization's specific policies and legal requirements.