Union Grievance Filing Form

Professional Union Grievance Filing Made Simple

When workplace issues arise that violate your collective bargaining agreement, you need a clear, organized way to document and file formal grievances. This union grievance filing form template provides a structured process for union members to report contract violations, request appropriate remedies, and ensure proper documentation throughout the grievance procedure.

Why Digital Union Grievance Forms Matter

Traditional paper-based grievance processes can lead to lost documentation, missed deadlines, and incomplete information. By digitizing your union grievance intake with Paperform, you create a centralized system that:

• Captures complete incident details at the moment they're freshest in members' minds
• Ensures all required information is collected before submission
• Creates an automatic audit trail with timestamps and submission records
• Streamlines steward review with instant notifications and organized data
• Maintains confidentiality with secure, SOC 2 Type II compliant data handling

Built for Union Workflows

This template is specifically designed for labor unions, union stewards, and grievance committees managing workplace complaint processes. Whether you represent manufacturing workers, teachers, healthcare professionals, public employees, or service workers, this form adapts to your collective bargaining agreement and grievance procedures.

The form guides members through documenting:

• Grievant information and affected parties
• Incident details including dates, times, locations, and witnesses
• Contract violations with specific article and section references
• Relevant documentation and evidence submission
• Requested remedies aligned with contract provisions
• Steward verification and submission authorization
• Timeline tracking for procedural compliance

How Union Leaders Use This Template

Union Stewards use this form to standardize grievance intake across shop floors, ensuring no critical details are missed and members understand what information is needed. The structured format makes it easier to assess grievance merit and prepare for meetings with management.

Grievance Committee Members benefit from having all submissions in one centralized location with consistent formatting, making case review and prioritization more efficient. Conditional logic can route urgent grievances or specific violation types to the appropriate representatives.

Union Administrators can track submission patterns to identify systemic workplace issues, recurring violations, or problem supervisors. The data collected helps inform contract negotiation priorities and workplace advocacy strategies.

Local Union Presidents gain visibility into grievance volume, resolution timelines, and member concerns, supporting more strategic union leadership and stronger member representation.

Automate Your Union Workflows with Stepper

Connect this form to Stepper to build complete grievance management workflows that save your stewards hours every week:

• Automatic notifications to stewards and committee members when new grievances are filed
• Deadline tracking workflows that alert your team when Step 1, Step 2, or arbitration deadlines are approaching
• CRM updates in your union management software to maintain accurate member case histories
• Document generation to create formatted grievance letters and hearing materials
• Status update emails to keep grievants informed throughout the process
• Escalation triggers when grievances reach arbitration or require legal review

Digital Signatures with Papersign

For grievances requiring multiple signatures—from the grievant, steward, and committee members—integrate Papersign to collect legally binding eSignatures without printing, scanning, or in-person meetings. This is especially valuable for multi-shift operations or unions with remote members.

Designed for Labor Relations Professionals

This form template reflects best practices in union grievance administration and labor relations. It maintains the formal structure required for arbitration while being accessible to members with varying levels of experience in the grievance process.

The professional design ensures management takes submissions seriously, while the organized format demonstrates your union's commitment to due process and proper documentation. Whether you're a large industrial union or a small professional association, this template provides the foundation for effective grievance administration.

Secure, Compliant, and Member-Focused

Grievances often contain sensitive information about workplace conflicts, disciplinary actions, and personal employment matters. Paperform's SOC 2 Type II compliance and robust security features ensure member privacy is protected throughout the grievance process. Set up role-based access so only authorized stewards and committee members can view submissions.

With over 500,000 teams worldwide trusting Paperform for their critical workflows, you can be confident your union's grievance process is built on reliable, professional infrastructure. The platform integrates with tools unions already use, from Google Workspace to Slack to specialized labor management systems.

Transform your union's grievance filing from a paper-based bottleneck into a streamlined digital process that serves your members better and makes your stewards' jobs easier.