Trade Show Booth Setup Checklist

Planning to exhibit at a trade show? A smooth booth setup is critical to making a strong first impression and maximizing your event ROI. This Trade Show Booth Setup Checklist helps event marketers, sales teams, and exhibitors manage every detail from display assembly to staff briefings—ensuring nothing gets overlooked in the rush before doors open.

Designed for marketing managers, event coordinators, and trade show teams, this checklist covers booth construction, technology testing, promotional material distribution, and final team readiness checks. Whether you're a first-time exhibitor or a seasoned trade show veteran, this template keeps your setup organized and stress-free.

Why use Paperform for trade show checklists?

Paperform transforms static paper checklists into interactive, mobile-friendly forms that your entire setup crew can access on-site. Use conditional logic to show different task lists based on booth size or event type, and track completion in real-time as your team checks off items. Add photo upload fields to document setup progress, note any issues, and create a visual record for post-event review or future reference.

Need to automate your follow-up? Connect your checklist to Stepper (stepper.io) to automatically notify team members when critical tasks are completed, send alerts if setup is running behind schedule, or trigger post-event debrief workflows. Integration with project management tools like Asana, Trello, or Slack keeps everyone aligned from load-in to show floor opening.

Whether you're setting up a 10x10 booth or managing a large pavilion, this checklist ensures your team arrives prepared, sets up efficiently, and opens your booth on time with confidence. Get organized, reduce setup stress, and focus on what matters most—connecting with prospects and closing deals on the show floor.