Remote Work Comfort & Wellness Allowance Request

Create a Healthier, Happier Remote Workspace with Our Comfort & Wellness Allowance Form

Working from home has fundamentally changed how we think about the workplace. While traditional office equipment like desks and monitors are essential, forward-thinking companies recognize that mental wellness and stress relief are just as important for remote employee productivity and satisfaction.

Our Remote Work Comfort & Wellness Allowance Request form template helps HR teams and remote workers streamline the process of requesting reimbursement for comfort items, desk toys, fidget tools, office mascots, and other stress-relief objects that make the home office a more pleasant, productive space.

Why Comfort Items Matter for Remote Teams

Studies consistently show that workplace stress affects performance, engagement, and retention. Small comfort objects—whether it's a weighted desk companion, a fidget spinner, a succulent plant, or even a plush office mascot—can provide micro-breaks, sensory regulation, and emotional support throughout the workday.

For remote employees who don't have access to the casual office interactions, break rooms, or even the ambient comfort of colleagues nearby, these items fill an important gap. They provide:

• Stress relief during intense work periods
• Sensory stimulation for neurodivergent employees
• Emotional grounding and comfort during isolating work-from-home days
• Playful moments that boost creativity and morale

By formalizing a wellness allowance, companies send a clear message: we care about your mental health, not just your output.

Built for HR Teams and Remote-First Companies

This Paperform template is designed to help HR managers, People Ops teams, and remote work coordinators manage comfort and wellness allowance requests with clarity and professionalism. Employees can submit requests that include:

• Desk toys and fidget tools (spinners, putty, sensory cubes)
• Office mascots and plush companions
• Comfort objects (weighted items, cozy blankets, aromatherapy)
• Mental health support items (stress balls, journals, calming lights)
• Plants and greenery for workspace ambiance

Each request includes space for employees to explain how the item supports their wellness, along with professional appearance guidelines to ensure comfort items are workplace-appropriate (even in a home setting).

The form captures budget details, receipt uploads, and manager approvals—making it easy to track spending and ensure fair, transparent allocation of wellness benefits.

Flexible, On-Brand, and Easy to Customize

Unlike clunky PDF forms or confusing spreadsheets, this Paperform template gives you a clean, modern experience that feels welcoming and human. Employees can complete the form in minutes from any device, attaching receipts and photos with ease.

Customize the form to match your brand, adjust spending limits, add conditional approval workflows, or integrate with your HRIS and expense tools. You can even add custom success messages that reinforce your company's commitment to employee wellbeing.

Automate Approvals and Streamline Reimbursements with Stepper

Once a request is submitted, you can use Stepper, Paperform's AI-native workflow builder, to automate what happens next:

• Route requests to the appropriate manager based on department or budget tier
• Send approval or follow-up emails automatically
• Update your expense tracking sheet or finance software
• Notify payroll or reimbursement teams when a request is approved
• Track allowance usage across teams and individuals

With Stepper, you turn a simple form into a complete reimbursement workflow—no developers or complicated integrations required.

Who This Template Is For

This form is ideal for:

• HR and People Ops teams managing remote work benefits and wellness programs
• Remote-first companies offering mental health and comfort allowances
• Startups and scale-ups building inclusive, employee-centered cultures
• Distributed teams looking to support neurodivergent and stress-prone employees
• Companies with home office stipends who want to expand beyond traditional equipment

SOC 2 Compliant, Secure, and Trusted Worldwide

Paperform is SOC 2 Type II and GDPR compliant, so you can trust that employee data—expense details, manager notes, and personal preferences—are handled securely. Over 500,000 teams worldwide rely on Paperform to manage sensitive HR workflows with confidence.

Get Started in Minutes

Whether you're rolling out a new wellness benefit or formalizing an existing comfort item policy, this template gives you everything you need to launch quickly and professionally. Customize the fields, set your budget limits, and start supporting your remote team's mental health today.

Because a happier, more comfortable employee is a more engaged, productive, and loyal one—and that's worth investing in.