Quebec Language Compliance Declaration Form

Operating a business in Quebec comes with unique linguistic obligations under the Charter of the French Language (Bill 101). Whether you're registering a new business, responding to an Office québécois de la langue française (OQLF) inquiry, or conducting an internal compliance audit, this Quebec Language Compliance Declaration Form helps you document your organization's French language policy clearly and accurately.

This template is designed for business owners, HR managers, compliance officers, and legal professionals who need to demonstrate adherence to Quebec's language regulations. It covers key areas including workplace language policies, customer service protocols, employee communications, training programs, and signage compliance—all essential components of maintaining good standing with provincial authorities.

The form collects critical information about your business structure, the languages used in day-to-day operations, employee language proficiency, and your formal linguistic policy. It also includes conditional logic to adapt questions based on your company size and industry, since requirements differ for businesses with 50+ employees versus smaller operations.

Once completed, this declaration can be submitted to the OQLF, kept on file for regulatory inspections, or used as an internal compliance checklist to ensure your business meets Quebec's francization requirements. You can customize the form fields to match your specific business context, add digital signature fields for formal attestations, and integrate with Papersign to collect secure eSignatures from multiple stakeholders including directors and compliance officers.

For businesses managing multiple locations or franchise operations, this form template can be paired with Stepper to automate compliance workflows—routing completed declarations to legal review, triggering follow-up tasks for policy updates, and syncing submission data to your CRM or document management system.

Paperform makes it easy to create professional, compliant forms that reflect your brand while meeting Quebec's regulatory standards. With SOC 2 Type II compliance, data residency controls, and robust security features, you can trust that sensitive business information remains protected throughout the declaration process.