Promotional Products Wholesale Order Form

When you're sourcing promotional products for your business, you need a streamlined ordering process that handles everything from artwork uploads to pricing calculations. This Promotional Products Wholesale Order Form is designed specifically for B2B buyers, distributors, and marketing teams who need to place bulk orders efficiently.

Built with Paperform's powerful calculation engine and file upload capabilities, this template lets you collect all the essential information—company details, product specifications, custom branding requirements, and artwork files—in one professional, on-brand form. Quantity-based pricing updates automatically as customers adjust their order, giving them instant transparency on costs and helping you close deals faster.

The form includes conditional logic to show relevant fields based on customization needs, plus the option to request physical samples before committing to a full production run. This reduces back-and-forth emails and speeds up the approval process. You can even add production timeline estimates that adjust based on order volume, setting clear expectations from the start.

Perfect for promotional product suppliers, print shops, corporate gift companies, and wholesale distributors, this form integrates seamlessly with your existing workflow. Connect it to your CRM via Stepper (stepper.io) to automatically create new customer records, send order confirmations, and trigger production workflows. You can also use Papersign (papersign.com) to send quotes or agreements for signature once the order details are finalized.

With Paperform's payment integrations, you can collect deposits or full payment directly through the form using Stripe, PayPal, or Square. The custom success page confirms order details and next steps, while automated email notifications keep your production team in the loop. Whether you're managing dozens of SKUs or offering fully custom products, this template gives you a professional, conversion-focused ordering experience that builds trust with B2B buyers.