Product Sourcing Cost-Benefit Analysis Form

Streamline Your Product Sourcing Decisions with Data-Driven Analysis

Making the right sourcing decision can mean the difference between healthy margins and razor-thin profits. This Product Sourcing Cost-Benefit Analysis Form gives e-commerce businesses, retailers, and product managers a structured framework to evaluate suppliers, compare total costs, and assess risks—all in one place.

Why This Template Works for Product Sourcing

Whether you're sourcing a new product line, switching suppliers, or conducting regular vendor reviews, this form captures every cost factor that matters: unit pricing, shipping, duties, payment terms, MOQs, quality standards, lead times, and more. Instead of juggling spreadsheets and email threads, you get a single source of truth that supports better, faster sourcing decisions.

Perfect for:

• E-commerce brands evaluating multiple suppliers for the same product
• Product managers conducting cost-benefit analyses before committing to new vendors
• Procurement teams standardizing their supplier evaluation process
• Small businesses looking to professionalize their sourcing workflows

Built-In Intelligence with Paperform

This template uses Paperform's conditional logic and calculation fields to automatically compute total cost of ownership, compare supplier options side-by-side, and flag high-risk scenarios based on your inputs. You can customize scoring criteria, adjust weighting for quality vs. cost, and tailor risk factors to your specific business context.

Once submitted, take it further with Stepper: Route approvals to finance or leadership, create supplier records in your CRM or Airtable base, ping your Slack procurement channel, and trigger follow-up workflows—all automatically. Learn more at stepper.io.

What You'll Capture

• Product and sourcing project details
• Supplier comparison (up to 3 vendors with detailed breakdowns)
• Unit costs, shipping, duties, and hidden fees
• Total cost of ownership calculations
• Quality assessment and trade-off analysis
• Risk evaluation across financial, operational, and reputational dimensions
• Final recommendation with supporting rationale

This template helps you move from gut-feel decisions to data-backed sourcing strategies, giving your team confidence and your business better margins.