Polish RODO (GDPR) Data Processing Agreement

Streamline RODO Compliance with a Professional Data Processing Agreement

Operating a business in Poland means navigating RODO (Rozporządzenie o Ochronie Danych Osobowych)—the Polish implementation of the European Union's GDPR. When you work with external service providers, vendors, or subcontractors who process personal data on your behalf, you're legally required to have a data processing agreement (umowa powierzenia przetwarzania danych osobowych) in place.

This Polish RODO Data Processing Agreement template gives you a clear, compliant foundation for establishing controller-processor relationships under Article 28 of the GDPR. Whether you're a software provider, marketing agency, accounting firm, HR consultancy, or any B2B service handling client data, this form captures all the essential legal details, technical measures, and processing scope your agreement needs.

Built for Polish B2B compliance

The template includes fields for NIP (tax identification number), REGON (statistical number), KRS (court register number), and other Polish regulatory identifiers that need to be documented in formal contracts. It guides both parties through defining the exact nature and purpose of data processing, categories of data subjects, types of personal data, processing duration, and technical and organizational security measures—all required elements under RODO Article 28.

Why Paperform for legal agreements?

Paperform's document-style editor lets you structure complex legal forms with clear headings, explanatory text, and conditional logic that adapts based on responses. Instead of juggling Word documents and email threads, you can collect agreement details online, apply your law firm or company branding, and trigger automated workflows once submitted.

Connect with Papersign (papersign.com) to turn submitted agreement data into a formatted contract ready for eSignature by both the controller and processor. This keeps your entire RODO compliance workflow—from initial data capture to executed agreement—in one auditable system, saving hours of admin work and reducing the risk of missing required clauses.

Automate handoffs with Stepper (stepper.io) to route completed agreements to your legal team for review, update your contract management system, notify account managers, and set calendar reminders for annual agreement reviews—all without manual copy-pasting.

Who should use this template?

• Software & SaaS providers processing client data in Poland
• Marketing and advertising agencies handling customer databases
• Accounting and payroll firms managing employee and financial records
• HR consultancies and recruitment agencies processing candidate information
• IT service providers and hosting companies with access to personal data
• Law firms and legal departments establishing vendor agreements
• Healthcare administrators working with third-party processors

This template is designed for Polish businesses and international companies operating in Poland that need to formalize data processing relationships in compliance with RODO/GDPR. All forms are SOC 2 Type II compliant and hosted on Paperform's secure infrastructure, giving you the confidence your compliance workflows are protected.