Managed IT Services ROI Calculator

Calculate Your Managed IT Services ROI in Minutes

Switching from break-fix IT support to managed IT services is one of the smartest investments a growing business can make—but how do you prove the value? This Managed IT Services ROI Calculator helps you quantify the financial impact of proactive IT management by comparing your current costs against the savings and benefits of a managed service model.

Whether you're a small business owner evaluating providers, an IT manager building a business case, or a managed service provider demonstrating value to prospects, this calculator turns abstract benefits into concrete numbers your stakeholders will understand.

What This Calculator Measures

This template walks you through four key areas where managed IT services deliver measurable ROI:

Break-fix vs. proactive costs: Compare your current reactive IT spending—emergency callouts, hourly technician fees, and unpredictable bills—against the predictable monthly cost of managed services with unlimited support.

Downtime reduction: Estimate the true cost of system outages and calculate savings from proactive monitoring, faster response times, and preventative maintenance that keeps your team productive.

Cybersecurity protection: Quantify the value of robust security measures—endpoint protection, backup and disaster recovery, security awareness training—that reduce your risk of costly data breaches and ransomware attacks.

Strategic technology planning: Factor in the long-term value of having an IT partner who helps you plan infrastructure upgrades, optimize licenses, and align technology with business goals rather than just putting out fires.

Built for SMBs and IT Service Providers

This calculator is designed with the specific needs of small and medium businesses in mind, along with the IT consultants and managed service providers who serve them. The questions are business-focused rather than technical, making it easy for decision-makers to input accurate information without needing deep IT expertise.

For MSPs, this form becomes a powerful lead generation and qualification tool. Embed it on your website, share it in sales conversations, or use it as a standalone landing page that demonstrates your expertise and captures high-intent leads.

Automate Your Sales Process with Stepper

Once someone completes your ROI calculator, what happens next? With Stepper, Paperform's AI-native workflow builder, you can automatically route high-value leads to your CRM, send personalized follow-up emails with their results, create sales opportunities in your pipeline, and even schedule consultation calls—all triggered by the calculator submission.

Why Paperform for ROI Calculators

Paperform's calculation engine handles complex pricing formulas, conditional logic, and real-time updates as users type. You can customize every element to match your brand, embed the calculator seamlessly into your website, and collect structured data that integrates with your existing sales and marketing tools. The result is a professional, conversion-focused experience that works as hard as you do.