Laboratory Equipment Relocation Request Form

Moving laboratory equipment isn't like relocating standard office furniture. Sensitive instruments, strict calibration requirements, environmental controls, and specialized handling protocols all demand careful planning and documentation. Whether you're relocating a research lab, medical facility, or industrial testing environment, this Laboratory Equipment Relocation Request Form helps facilities managers, lab supervisors, and operations teams capture every critical detail before the move begins.

This template is designed for research institutions, healthcare facilities, pharmaceutical companies, manufacturing plants, and any organization with specialized equipment that requires professional handling. The form guides requestors through documenting equipment specifications, calibration status, environmental requirements, certified handler needs, insurance valuation, and reinstallation specifications—ensuring nothing is overlooked when planning a complex lab move.

Paperform makes it simple to manage the entire relocation workflow in one place. Collect detailed equipment information, capture photos of current installations, route approval requests to facilities and safety teams, and trigger follow-up workflows automatically. With conditional logic, you can show different questions based on equipment type, and with integrations to project management tools like Asana, Monday.com, or your internal systems via Stepper (stepper.io), you can automatically create tasks, assign contractors, and track move progress from request to reinstallation verification.

Once submitted, use Paperform's native integrations or Stepper workflows to notify specialized moving companies, create equipment tracking sheets in Airtable or Google Sheets, send insurance documentation to risk management teams, and schedule post-move calibration services. For organizations managing multiple lab relocations, this template provides the structured documentation and audit trail needed to ensure compliance, protect valuable assets, and minimize downtime during critical moves.