IT New Employee Account Provisioning Form

Simplify IT Onboarding with Paperform's New Employee Account Provisioning Template

Setting up new employees with the right accounts, software, and hardware is critical to getting them productive on day one—but it shouldn't mean chasing down details across email threads, spreadsheets, and Slack messages.

This IT New Employee Account Provisioning Form template gives your IT department a single, structured intake form for every new hire setup request. HR and hiring managers can submit all the details you need—employee information, department, role, required software access, hardware preferences, and Active Directory account details—in one go, with conditional logic that surfaces exactly the right questions based on role and department.

Built for IT teams in growing SMBs

Whether you're a lean IT team supporting 20 people or a department managing hundreds of employees across multiple offices, this template helps you:

• Capture complete onboarding details upfront: Avoid back-and-forth by collecting employee name, department, job title, start date, manager details, and location in a clear, professional form.
• Automate access provisioning requests: Use checkboxes and conditional fields to request Active Directory accounts, email setup, VPN access, software licenses, and system permissions based on role and department.
• Assign hardware efficiently: Let requesters specify laptop type, monitor requirements, phone needs, and peripherals, so your team can prepare equipment before the start date.
• Route requests intelligently: Use Paperform's integrations or Stepper workflows to automatically notify the right IT team members, create tickets in your help desk system, update asset management databases, or log requests in project management tools.

How this template supports your workflow

The form is structured to mirror real IT provisioning processes:

1. Employee Information: Basic details like name, job title, department, start date, and reporting manager.
2. Account Setup: Active Directory username preferences, email address format, security groups, and access levels.
3. Software & Systems Access: Conditional questions that show relevant software options based on department—such as design tools for creatives, CRM access for sales, or development environments for engineering.
4. Hardware Assignment: Laptop specifications, monitor preferences, mobile devices, and accessories.
5. Special Requests: Open fields for unique setup needs, access to shared drives, or custom configurations.

Every submission can trigger a Stepper workflow that creates tasks, assigns them to the right technicians, updates your CMDB or asset tracker, and sends confirmation emails to HR and the new hire's manager—keeping everyone in the loop without manual updates.

Designed for IT professionals and operations teams

This template is trusted by IT managers, system administrators, help desk coordinators, and operations teams who need a repeatable, auditable process for onboarding new employees. It's equally useful for managed service providers (MSPs) handling client onboarding or internal IT departments in industries like consulting, finance, SaaS, education, and professional services.

With Paperform's conditional logic, you can tailor the form experience to different employee types—contractors see different hardware options, executives get priority setup flags, and remote employees are automatically routed for VPN and collaboration tool access. And because Paperform is SOC 2 Type II compliant, you can trust it to handle sensitive employee and infrastructure data securely.

Integrate with your existing IT stack

Paperform connects natively to the tools IT teams already rely on—send submissions to Jira Service Management, ServiceNow, Freshservice, or other ticketing systems; log new hires in Google Sheets or Airtable; notify your team in Slack or Microsoft Teams; or use Stepper to orchestrate complex multi-step provisioning workflows that touch Active Directory, Okta, G Suite, Microsoft 365, and asset management platforms.

Get your new employees up and running faster with a professional, no-code IT provisioning form that works as hard as your team does.