International Relocation Support Request Form

Streamline International Employee Relocations with Paperform

Moving employees across borders is one of the most complex HR and facilities challenges your organization can face. Between visa paperwork, housing searches, family transitions, school enrollments, and cultural adaptation, international relocations involve dozens of moving parts that require careful coordination across HR, facilities, legal, and external service providers.

This International Relocation Support Request Form template helps HR teams, global mobility specialists, and facilities managers centralize every aspect of an employee's international move into one comprehensive intake process. Instead of juggling email threads, scattered spreadsheets, and incomplete information, you can capture everything you need to plan, budget, and execute a successful relocation from day one.

Why Paperform for International Relocation Management

For HR and Global Mobility Teams
Paperform's conditional logic adapts the form based on each employee's unique situation—whether they're relocating alone or with a family of five, need language training or already speak the local language, or require student visa support for dependents. The form automatically reveals relevant sections and hides unnecessary questions, creating a streamlined experience that respects the employee's time while ensuring nothing falls through the cracks.

You can collect critical information about visa status, housing preferences, family members, educational needs, and special requirements in one structured submission. This data flows directly into your HRIS, project management tools, or relocation vendor systems via Paperform's native integrations or through Stepper workflows that automatically assign tasks to the right stakeholders.

For Employees Facing a Major Life Transition
International relocations are stressful for employees and their families. A well-designed, professional intake form demonstrates your organization's commitment to supporting them through the transition. By asking thoughtful, comprehensive questions upfront—from school district preferences to dietary restrictions for orientation events—you show employees that their wellbeing and successful integration matter.

The clear, document-style layout makes it easy for employees to understand what information is needed and why. They can save progress and return later if they need to consult with family members or gather documentation details. Upload fields let them attach key documents like passports, diplomas, or medical records securely within the form.

Automate Relocation Workflows with Stepper
Once an employee submits their relocation request, the real coordination work begins. With Stepper, Paperform's AI-native workflow automation platform, you can automatically trigger multi-step processes based on the submission:

• Route visa and immigration paperwork to legal teams or immigration counsel based on destination country
• Create housing search profiles and send to preferred relocation vendors
• Notify international schools or enrollment specialists when school-age children are involved
• Schedule cultural orientation sessions and language assessments
• Generate relocation checklists and timeline emails tailored to the employee's move date
• Update expense tracking systems with estimated relocation budgets
• Assign onboarding buddies or mentors in the destination office

Stepper keeps all stakeholders informed and ensures every element of the relocation proceeds on schedule, with full audit trails and automatic follow-ups when tasks are delayed.

What This Template Covers

This comprehensive form collects:

• Employee and assignment details: Current location, destination, move date, assignment duration, and reporting structure
• Visa and immigration support: Citizenship, passport information, visa type needed, work permit requirements, and dependent visa needs
• Housing assistance: Temporary and permanent housing preferences, budget, location priorities, lease terms, and special requirements
• Family relocation services: Spouse/partner employment support, number and ages of children, school enrollment assistance, childcare needs
• Cultural and language training: Language proficiency assessment, training preferences, cultural orientation requests, and local customs guidance
• Logistics and shipment: Household goods volume, vehicle shipping, pet relocation, storage needs, and moving timeline
• Special accommodations: Medical needs, dietary restrictions, accessibility requirements, and other considerations

Industry-Specific Benefits

For Consulting Firms and Professional Services
Manage global staffing models where international assignments are routine. Standardize your relocation support process across regions while maintaining flexibility for different assignment types (short-term, long-term, permanent transfer).

For Technology and Software Companies
Support talent mobility as you expand into new markets or consolidate offices. Attract international talent by showcasing comprehensive relocation support during the recruitment process.

For Manufacturing and Industrial Operations
Coordinate complex relocations for plant managers, engineers, and technical specialists moving to facility locations worldwide, often with family considerations and longer assignment durations.

For Multinational Corporations and Enterprises
Maintain compliance with corporate relocation policies while accommodating regional variations. Track relocation spending, measure vendor performance, and generate reporting for mobility program optimization.

Perfect for These Roles

• Global Mobility Managers coordinating international moves and managing relocation budgets
• HR Managers and Directors supporting employee transitions and retention during international assignments
• Talent Acquisition Leaders offering relocation packages to international candidates
• Facilities Managers coordinating office space, equipment, and workspace setup for relocated employees
• Operations Directors planning headcount changes and resource allocation across global offices
• Executive Assistants managing leadership relocations and high-touch support services

Secure, Compliant, and Enterprise-Ready

International relocations involve sensitive personal data including passport numbers, family information, financial details, and medical needs. Paperform is SOC 2 Type II compliant and GDPR-ready, with data residency controls that let you store submissions in specific regions to meet local privacy regulations.

Role-based permissions ensure only authorized team members access sensitive relocation data, while SSO integration connects to your existing identity management system. Encrypted submissions and secure file uploads protect employee information throughout the relocation planning process.

Get Started in Minutes

This template is ready to use immediately or customize to match your organization's relocation policies, benefit tiers, and vendor partnerships. Add your company branding, adjust questions to reflect your specific support services, and embed the form in your HR portal, intranet, or send directly to relocating employees.

With Paperform's intuitive editor, you can modify conditional logic, add calculation fields to estimate relocation budgets, or integrate with your expense management and HRIS platforms—all without writing code. Whether you manage a handful of international moves per year or coordinate hundreds of global assignments, Paperform scales with your needs while keeping the experience personal and supportive for every employee making a major life transition.

Start supporting successful international relocations today with Paperform's International Relocation Support Request Form template.