Hybrid Work Equipment Sanitization & Cleaning Supplies Request

Keep Your Workspace Safe with Paperform's Hybrid Work Sanitization Request Form

In today's hybrid work environment, maintaining health and safety standards across home offices and shared workspaces is more important than ever. Whether your team is hot-desking at the office, working from home, or moving between multiple locations, having the right sanitization equipment and cleaning supplies isn't just about comfort—it's about creating a safe, compliant workspace that protects everyone.

Our Hybrid Work Equipment Sanitization & Cleaning Supplies Request Form makes it simple for employees to request reimbursement for essential health and safety equipment, from disinfectants and air purifiers to UV sanitizers and PPE supplies. Built specifically for organizations managing hybrid workforces, this template streamlines the approval process while ensuring compliance with workplace safety protocols.

Why Hybrid Workers Need Sanitization Support

The shift to hybrid work has created new challenges for workplace health and safety. Employees moving between shared office spaces need to sanitize equipment between uses, while remote workers require their own supplies to maintain clean, healthy home offices. Traditional expense reimbursement forms weren't designed for this new reality—they don't capture the specific health compliance requirements or equipment details needed to keep hybrid workspaces safe.

This form template addresses those gaps by providing dedicated fields for sanitization equipment types, cleaning protocols, shared equipment usage, and health safety compliance documentation. It's perfect for HR managers, facilities teams, operations coordinators, and anyone responsible for maintaining safe, compliant workspaces across distributed teams.

Built for Organizations That Take Safety Seriously

This template is ideal for businesses in healthcare, education, professional services, technology, finance, and any industry where employee health and workspace cleanliness are non-negotiable. Whether you're managing hot-desking arrangements, coworking memberships, or supporting fully remote employees, this form ensures everyone has access to the sanitization supplies they need.

HR teams can use this form to track equipment requests against company policies, facilities managers can identify trends in shared equipment cleaning needs, and finance teams can process reimbursements efficiently with all the required documentation in one place. The form captures purchase receipts, compliance certifications, and equipment specifications, creating a complete audit trail for every request.

Features That Make Sanitization Requests Simple

With Paperform's intuitive form builder, you can customize this template to match your organization's specific safety protocols and reimbursement policies. Add your company branding, adjust budget limits, include conditional logic to show relevant fields based on equipment type, and integrate directly with your expense management system or HRIS platform.

The form includes fields for air quality equipment (air purifiers, HEPA filters), sanitization devices (UV sanitizers, disinfectant dispensers), cleaning supplies (wipes, sprays, hand sanitizer), personal protective equipment, and shared workspace cleaning protocols. Each section helps employees provide the right level of detail for quick approvals while ensuring health and safety compliance.

Streamline Your Entire Approval Workflow with Stepper

Once an employee submits their sanitization equipment request, what happens next? With Stepper, Paperform's AI-native workflow automation tool, you can automate the entire approval and reimbursement process without writing a single line of code.

Set up workflows that automatically route requests to the appropriate manager based on cost thresholds, notify facilities teams when shared equipment cleaning supplies need restocking, update your expense tracking spreadsheet or accounting software, and send approval notifications with reimbursement timelines. Stepper can even flag requests that might require additional documentation or compliance review, keeping your process moving smoothly while maintaining proper controls.

For example, when an employee requests an air purifier over $200, Stepper can automatically route it to senior management for approval, log it in your equipment tracking system, and send calendar reminders for filter replacement schedules—all triggered by a single form submission.

Perfect for Modern Hybrid Work Programs

This form template works seamlessly alongside other hybrid work policies and benefits programs. Use it in combination with remote work requests, home office setup forms, coworking expense claims, and office space booking systems to create a comprehensive hybrid work experience.

Finance teams, HR managers, facilities coordinators, office administrators, operations managers, and health and safety officers will find this template invaluable for maintaining safe, compliant workspaces while supporting employee wellbeing. It's designed to reduce administrative friction while keeping everyone protected.

Why Paperform for Workplace Health & Safety Forms

Paperform gives you the flexibility to create forms that match your brand while handling complex workflows behind the scenes. Add calculation logic to automatically flag requests that exceed budget limits, use conditional fields to collect different information for home office versus shared workspace equipment, and send customized confirmation emails based on approval status.

With over 3,000 integrations through Stepper, Zapier, and Make, plus native connections to tools like Slack, Google Sheets, and popular HRIS platforms, your sanitization requests can trigger immediate action across your entire tech stack. And with SOC 2 Type II compliance and enterprise-grade security, you can trust Paperform with sensitive employee expense data.

Get Started in Minutes

This template is part of Paperform's library of 30,000+ professionally designed form templates trusted by over 500,000 teams worldwide. Customize it to match your organization's specific sanitization policies, equipment guidelines, and reimbursement procedures, then embed it on your intranet, share it via email, or add it to your employee portal.

Whether you're launching a new hybrid work program, updating your workplace safety protocols, or simply making it easier for employees to get the supplies they need to stay healthy, this form template provides a professional, user-friendly solution that saves time for everyone involved.

Start creating safer, cleaner hybrid workspaces today with Paperform's Hybrid Work Equipment Sanitization & Cleaning Supplies Request Form.