Hong Kong Workplace Harassment Policy Acknowledgment Form

Hong Kong Workplace Harassment Policy Acknowledgment Form

Maintaining a safe, respectful workplace is not only a moral imperative—it's a legal requirement under Hong Kong employment law. The Employment Ordinance (Cap. 57), Sex Discrimination Ordinance (SDO), Disability Discrimination Ordinance (DDO), Family Status Discrimination Ordinance (FSDO), and Race Discrimination Ordinance (RDO) all establish clear obligations for Hong Kong employers to prevent and address workplace harassment.

This Hong Kong Workplace Harassment Policy Acknowledgment Form provides a professional, legally-sound template for documenting that employees have received, read, and understood your organisation's anti-harassment policy. More than a simple signature collection tool, this form clearly communicates your complaint procedures, investigation process, confidentiality protections, and employee rights—all critical elements for compliance with Hong Kong Equal Opportunities Commission (EOC) guidelines.

Built for Hong Kong HR teams and compliance officers

Whether you're a growing SMB in Central, a professional services firm managing teams across Hong Kong and the region, or an HR manager rolling out updated policies, this template helps you:

• Document policy acknowledgment with a clear audit trail for each employee
• Communicate complaint channels including designated officers, email contacts, and confidential hotlines
• Outline investigation procedures so employees understand what happens after a complaint is filed
• Reinforce confidentiality protections to encourage reporting and protect all parties
• Collect digital signatures to confirm understanding and commitment to workplace standards

Streamline compliance and protect your organisation

Manual policy acknowledgment—printing forms, chasing signatures, filing paper copies—creates administrative burden and compliance gaps. With Paperform, you can digitise the entire process:

• Conditional logic adjusts questions based on employee type, location, or role
• eSignatures via Papersign turn each submission into a legally binding acknowledgment that can be stored, retrieved, and audited
• Automated workflows with Stepper route completed forms to HR files, update employee records in your HRIS, and trigger follow-up training or onboarding steps
• Secure storage ensures acknowledgments are retained in compliance with Hong Kong's data protection and employment record requirements

This template is designed to align with EOC best practices and Hong Kong employment standards, though it should be reviewed by your legal counsel to ensure it reflects your specific policies and obligations.

Professional, accessible, and compliant

The form includes clear sections covering policy scope, types of harassment (sexual, discriminatory, bullying), examples of prohibited conduct, complaint procedures, investigation timelines, anti-retaliation protections, and confidentiality commitments. Employees can read the policy inline or review an attached PDF, then provide their acknowledgment and digital signature—all in one seamless experience.

Trusted by Hong Kong businesses across finance, legal, consulting, healthcare, and education sectors, Paperform is SOC 2 Type II and GDPR compliant, ensuring your sensitive HR data is handled with the highest security standards.

Create a workplace culture built on respect, transparency, and accountability with this ready-to-use Hong Kong Workplace Harassment Policy Acknowledgment Form.