Healthcare Pre-Employment Health Screening Form

Streamline Healthcare Hiring with Compliant Pre-Employment Screening

Healthcare organizations face unique challenges during the hiring process—ensuring new employees meet health and safety standards while maintaining strict privacy compliance. This Healthcare Pre-Employment Health Screening Form template helps hospitals, clinics, medical practices, and healthcare facilities collect essential health information, vaccination records, and consent documentation in one secure, professional form.

Built for Healthcare Recruitment Teams

Whether you're an HR manager at a hospital system, a recruiter for a medical practice, or a healthcare administrator onboarding clinical staff, this template streamlines the pre-employment health screening process. Instead of juggling paper forms, faxed records, and manual data entry, you can collect everything digitally—vaccination history, TB test results, physical exam consent, occupational health requirements, and HIPAA acknowledgments—all in one organized submission.

The form includes conditional logic to show relevant follow-up questions based on vaccination status, medical conditions, and job requirements, ensuring you gather complete information without overwhelming candidates with unnecessary questions.

HIPAA-Compliant Data Collection

Privacy and security are non-negotiable in healthcare recruitment. This form template is designed with HIPAA compliance in mind, including proper consent language, data handling acknowledgments, and secure file upload fields for sensitive medical documentation. When combined with Paperform's SOC 2 Type II compliance and secure data storage, you can confidently collect protected health information during the pre-employment process.

Automate Your Onboarding Workflow

Once a candidate submits their health screening, you can use Stepper (stepper.io) to automatically route the information to your occupational health department, notify hiring managers when clearance is received, update your HRIS system, and trigger the next steps in your onboarding sequence—all without manual handoffs or email chains.

Connect submissions to your existing HR tools like BambooHR, Workday, or ATS platforms, send alerts to your occupational health team via Slack or email, and maintain a complete audit trail from screening to clearance. This template helps healthcare organizations hire faster, stay compliant, and provide a professional experience for incoming staff from day one.