Government Property Accountability Form

Managing government property accountability is a critical compliance requirement for federal contractors. This Government Property Accountability Form template provides a structured, digital solution for tracking both contractor-acquired property (CAP) and government-furnished property (GFP) in accordance with FAR Part 45 and DFARS requirements.

Whether you're a defense contractor, federal service provider, or government agency managing property accountability, this template streamlines the documentation process required by Defense Contract Management Agency (DCMA) and other oversight bodies. The form captures essential property details, acquisition information, custodian assignments, and condition assessments—all in one centralized submission.

Key benefits for government contractors:

This template eliminates manual paperwork and ensures consistent data capture across your property management program. By digitizing property accountability records, you can maintain real-time audit trails, reduce compliance risks, and respond quickly to government property audits or inspections.

The conditional logic guides users through different workflows for contractor-acquired versus government-furnished property, ensuring the right information is captured for each property type. Built-in calculations help track aggregate values and depreciation where applicable.

Automate your property compliance workflow:

Connect this form to your property management system using Stepper, Paperform's AI-native workflow automation tool. Automatically route submissions for approval, update your property ledgers, trigger inventory reconciliation processes, and ensure timely annual property audits without manual intervention.

Trusted by federal contractors and compliant with government security standards, Paperform offers SOC 2 Type II compliance and secure data handling for sensitive property records. Maintain full accountability while reducing administrative burden on your contracts team.