GDPR Data Processor Termination Assistance Form

When a data processing relationship ends, GDPR Article 28(3)(g) requires processors to delete or return all personal data to the controller—and prove it. This GDPR Data Processor Termination Assistance Form provides a clear, compliant framework for managing that handover, ensuring both parties meet their obligations under EU data protection law.

Whether you're a business ending a vendor contract, an agency offboarding a client, or a SaaS provider closing an account, this template helps you document every step: from specifying data return methods and timelines, to confirming deletion across all systems, to issuing a formal certificate of destruction.

Built for controllers and processors who take compliance seriously, the form captures essential details including contract references, data categories, processing systems, preferred return formats, and destruction timelines. Conditional logic adapts the flow based on whether data will be returned, deleted, or both, ensuring you collect exactly what's needed for your records and audit trail.

Use this form alongside Papersign to turn responses into formal termination agreements or certificates of destruction that both parties can eSign, creating a complete compliance record. Connect it to Stepper to automate downstream tasks like notifying your DPO, updating your processing register, scheduling follow-up audits, or syncing records into your GRC platform.

Trusted by legal teams, compliance officers, and data protection professionals across the EU, this template helps you close processing relationships the right way—transparent, documented, and fully GDPR-compliant.