Event Photography Media Release Form

Running a successful conference or professional event means capturing the energy and engagement of your attendees—but it also means getting proper consent before you can use those photos and videos in your marketing materials, social media, or event recaps.

This Event Photography Media Release Form template is designed specifically for conference organizers, event planners, and corporate teams who need clear, compliant consent from attendees for photography, video recording, and professional headshots. Whether you're hosting a multi-day industry summit, a networking mixer, or a branded corporate event, this form helps you capture permissions upfront so you can confidently publish content across your website, social channels, press releases, and promotional materials.

The template includes granular consent options that let attendees choose their comfort level—opting into professional headshots, candid event photography, video recording, or social media use—so you respect privacy preferences while maximizing the content you can share. It's pre-built with sections for attendee details, media usage rights, consent duration, and optional opt-outs, making it easy to customize for your event's specific needs.

Perfect for event planners, marketing teams, and conference organizers across industries like tech, healthcare, education, hospitality, and corporate events, this form integrates seamlessly into your event registration flow or check-in process. With Paperform's conditional logic, you can tailor follow-up questions based on consent choices, and automatically route submissions into your CRM or event management tools.

Once submitted, you can use Papersign to send formal consent agreements for eSignature if your legal team requires it, or trigger Stepper workflows to tag attendees in your database, update marketing lists, or send personalized thank-you emails based on their media preferences.

Built for professionalism and compliance, this template helps you protect your organization while empowering your content and marketing teams to do their best work.