Digital Workplace Platform Access Request

Streamline Digital Workplace Access with Smart Forms

Managing access to your digital workplace platform shouldn't involve endless email chains and confusing spreadsheets. This Digital Workplace Platform Access Request template makes it simple for IT teams, HR departments, and operations managers to efficiently handle access requests for intranet systems, employee directories, and engagement analytics tools.

Why Your Organization Needs a Digital Workplace Access Form

Whether you're managing a corporate intranet, an employee engagement platform, or internal communication tools, controlling who has access—and what level of permissions they need—is critical for security, compliance, and operational efficiency. This template helps you:

• Standardize access requests across departments and user types
• Ensure proper approval workflows before granting sensitive permissions
• Maintain an audit trail of who requested what access and when
• Reduce IT helpdesk tickets by capturing all necessary information upfront
• Onboard employees faster with clear, structured access provisioning

Perfect for IT Professionals, HR Teams, and Operations Managers

This form template is designed for organizations that need to manage access to digital workplace platforms including:

• Corporate intranets and SharePoint sites – Control who can publish, edit, and view internal content
• Employee directories and people search tools – Manage who can update profiles and access contact information
• Engagement analytics dashboards – Grant appropriate viewing permissions for HR metrics and collaboration data
• Internal communication platforms – Streamline access for team collaboration tools
• Knowledge management systems – Ensure the right people have the right level of access

IT administrators, HR managers, office managers, and system administrators will find this template immediately useful for their day-to-day access management workflows.

Key Features Built into This Template

Comprehensive User Information Collection
The form captures essential details including employee information, department, role, and manager approval—ensuring you have everything needed to make informed access decisions.

Granular Permission Levels
Rather than one-size-fits-all access, this template lets users request specific permissions including:

• Intranet publishing and content management rights
• Employee directory editing capabilities
• Analytics and reporting access levels
• Read-only versus full administrative permissions

Business Justification Requirements
Each access request includes fields for business justification and intended use, helping your team understand why access is needed and whether it's appropriate for the user's role.

Duration and Review Management
Track whether access should be permanent or temporary, with automatic fields for access review dates—essential for compliance and security best practices.

Instant Confirmation and Next Steps
Custom success messages let requesters know what happens next, reducing follow-up questions and setting clear expectations around approval timelines.

How Paperform Makes Access Management Easier

Built on Paperform's flexible platform, this template gives you powerful features out of the box:

Conditional Logic for Smart Forms
Show or hide permission options based on user roles or departments. If someone requests analytics access, the form automatically asks follow-up questions about which dashboards they need.

Seamless Integration with Your IT Stack
Connect this form directly to your workflow using Paperform's native integrations and Stepper (stepper.io) for advanced automation. Route requests to the right approvers, create tickets in your ITSM platform, update user directories automatically, or send notifications to Slack—all without writing a single line of code.

Professional, On-Brand Design
Customize the form to match your organization's branding with custom fonts, colors, and backgrounds. Make your internal tools feel as polished as your external ones.

Secure and Compliant
With SOC 2 Type II compliance, SSO support, and robust security features, Paperform ensures your access request data stays protected. Perfect for organizations with strict security and compliance requirements.

Reporting and Analytics Built In
Track access request trends, identify bottlenecks in your approval process, and use Paperform's AI Insights to spot patterns in permission requests across your organization.

Automate Your Access Workflows with Stepper

Take your access management to the next level by connecting this form to Stepper, your AI-native workflow builder. When someone submits an access request, automatically:

1. Route to the right approver based on the permission level requested
2. Send approval requests via email or Slack with one-click approval buttons
3. Create user accounts or update permissions in Active Directory, Okta, or other identity systems
4. Log everything to your ITSM platform for compliance tracking
5. Send welcome emails with access instructions once approved
6. Schedule access reviews for temporary permissions

With Stepper, your access request form becomes the starting point for a fully automated provisioning and deprovisioning workflow—saving your IT team hours every week.

Designed for Modern, Secure Organizations

This template reflects best practices for modern workplace access management:

• Principle of least privilege – Users request only the access they need
• Separation of duties – Manager approval ensures appropriate oversight
• Time-bound access – Temporary permissions with automatic review dates
• Audit trail – Complete record of who requested what and when
• Self-service access – Employees can request access 24/7 without emailing IT

Get Started in Minutes

Simply customize this template to match your organization's specific digital workplace tools, add your branding, and start collecting access requests immediately. Whether you're managing access for 50 employees or 5,000, this template scales with your needs.

For IT professionals, HR managers, and operations teams looking to modernize access management while maintaining security and compliance, this Paperform template is the perfect starting point. Plus, with over 30,000 templates and trusted by 500K+ teams worldwide, you're in good company.