Department Office Move Coordination Form

Moving an entire department or team within your organization doesn't have to be chaotic. This Department Office Move Coordination Form helps facilities managers, office administrators, and operations teams gather all the critical information needed to plan and execute seamless office relocations.

Whether you're consolidating spaces, expanding to a new floor, or restructuring your workspace, this form captures everything from team size and special equipment requirements to critical operations timelines and blackout dates. By collecting detailed move specifications upfront, you can minimize disruption, coordinate logistics effectively, and keep everyone informed throughout the transition.

Perfect for facilities managers, office managers, HR teams, and operations coordinators who need to orchestrate complex moves while maintaining business continuity. The form includes sections for identifying special equipment (servers, lab equipment, ergonomic furniture), flagging critical operational windows, and setting communication preferences so stakeholders receive timely updates.

With Paperform, you can customize this template to match your organization's branding, use conditional logic to show relevant questions based on department type, and automatically route submissions to the right teams. Connect your form to Stepper to automate your entire move workflow—trigger approval processes, schedule move dates, assign tasks to facilities teams, and send automated status updates to department heads without manual follow-up.

The form also integrates seamlessly with project management tools like Asana, Monday.com, or your internal systems via Stepper, Zapier, or webhooks, ensuring move requests flow directly into your coordination dashboard. For organizations managing multiple simultaneous relocations, this systematic approach turns a potentially stressful process into a well-orchestrated transition that respects both operational needs and employee wellbeing.