Corporate Uniform Order Form

Simplify Corporate Uniform Ordering with Paperform

Managing corporate uniform orders shouldn't involve messy spreadsheets, confusing email chains, or manual price calculations. Whether you're an HR manager outfitting new hires, a procurement officer handling bulk orders, or an office manager coordinating departmental uniform requests, this Corporate Uniform Order Form template makes the entire process seamless and professional.

Built for businesses that value efficiency and brand consistency

This template is perfect for companies across industries—from hospitality and healthcare to retail, manufacturing, and professional services—who need a centralized, branded way to collect uniform orders from employees. Instead of chasing down sizes, quantities, and department codes via email, you get all the information you need in one structured submission that feeds directly into your fulfillment workflow.

The form includes employee details, department selection, detailed size charts for multiple garment types, quantity tracking per item, and an intelligent bulk pricing calculator that automatically adjusts pricing based on order volume. Everything is calculated in real-time, so employees know exactly what they're ordering and what it costs before they submit.

How Paperform transforms uniform ordering

With Paperform's doc-style editor, you can customize this template to match your company branding—add your logo, use your corporate colors, include product images or size guide visuals, and write in your brand voice. The form works beautifully embedded on your intranet, shared via email, or accessed through a custom domain.

Key features of this template:

• Employee information capture: Collect names, employee IDs, departments, contact details, and delivery preferences in one place
• Department and cost center tracking: Route orders to the right budget codes and approval workflows
• Comprehensive size selection: Separate size fields for different garment types (shirts, pants, outerwear, etc.) with clear sizing guidance
• Quantity management: Let employees order multiple items per garment type with simple quantity selectors
• Automatic bulk pricing: Built-in calculations that apply volume discounts as order quantities increase
• Visual size charts: Embed sizing guides and measurement instructions directly in the form to reduce returns and reorders
• Conditional logic: Show or hide garment options based on department, role, or gender to simplify the ordering experience

Perfect for HR teams, procurement professionals, and operations managers

This template is designed for the people who keep businesses running smoothly:

• HR managers onboarding new employees or refreshing uniforms for existing staff
• Office managers coordinating uniform orders across departments or locations
• Procurement officers managing supplier relationships and budget allocation for workwear
• Facilities managers ensuring compliance with safety or brand appearance standards
• Operations managers tracking uniform distribution and reorder cycles

Because Paperform integrates with tools like Google Sheets, Airtable, Slack, and your favorite CRMs, every submission can automatically update your inventory tracking, ping your procurement team, or trigger a Stepper workflow that routes high-value orders for manager approval before processing.

Automate fulfillment with Stepper and Papersign

Take your uniform ordering to the next level by connecting this form to Stepper (stepper.io), your AI-native workflow builder. After an employee submits their order, Stepper can:

• Send the order details to your uniform supplier via email or API
• Create a purchase order in your ERP or accounting system
• Notify the employee's manager for approval if the order exceeds a certain value
• Update your inventory management system with size and quantity data
• Schedule a follow-up reminder for uniform delivery or pickup

If your uniform program requires signed agreements—such as uniform care policies, return conditions, or deduction authorizations—you can use Papersign (papersign.com) to automatically generate and send a contract for eSignature immediately after the form is submitted. Everything stays linked to the original order for a complete audit trail.

Real-time pricing, no spreadsheet headaches

The built-in bulk pricing calculator uses Paperform's calculation engine to apply discounts dynamically. For example, you can set pricing rules like:

• 1–10 items: $25 each
• 11–50 items: $22 each
• 51+ items: $20 each

As employees adjust their quantities, the total price updates instantly on-screen. You can also add logic to handle different pricing for different garment types, apply tax or shipping costs, or include custom embroidery charges per item.

Designed to reduce errors and improve employee experience

By replacing paper forms and email requests with a clear, visual ordering experience, you eliminate common issues like incorrect sizes, missing employee IDs, or unclear department assignments. Employees get confirmation emails with their full order summary, and your team gets structured data ready to process—no manual re-entry required.

This form also works seamlessly on mobile, so employees can place orders from anywhere, whether they're on the floor, in the field, or working remotely.

Secure, scalable, and built for growing teams

Paperform is SOC 2 Type II compliant and offers enterprise features like SSO, role-based permissions, and data residency controls, so you can confidently roll this form out across your organization. Whether you're a 50-person startup or a 5,000-employee enterprise, Paperform scales with you.

If you're managing uniforms for multiple brands, locations, or clients, Paperform's Agency+ plan lets you organize everything under one account with separate workspaces, billing, and branding per entity.

Get started in minutes

This template is ready to use out of the box. Simply customize the garment options, sizing details, pricing rules, and department list to match your organization, then share the link with your team. You'll start collecting organized, actionable uniform orders immediately—no developer required.

Paperform's free plan is perfect for small teams or pilot programs, and as your uniform ordering volume grows, you can upgrade to Essentials, Pro, or Enterprise tiers for advanced automation, higher submission limits, and deeper integrations.

Streamline your corporate uniform program today with Paperform—where professional forms meet powerful automation, all without a single line of code.