Free Form Templates →Checklists & Logs → Maintenance Logs

Maintenance Logs

Keeping accurate maintenance records is essential for equipment longevity, regulatory compliance, and operational efficiency. Whether you're managing a fleet of vehicles, industrial machinery, office facilities, or rental properties, our maintenance log templates help you document every service, repair, and inspection with ease.

Who Are These Templates For?

Maintenance log templates are perfect for facility managers, property managers, maintenance teams, fleet coordinators, and operations supervisors who need to track asset condition, schedule preventive maintenance, and maintain compliance documentation.

How Paperform Makes Maintenance Tracking Easier

Our customizable templates transform traditional paper logs into smart digital workflows. Capture detailed maintenance records including equipment ID, service dates, technician notes, parts used, and costs. Add photo uploads to document issues before and after repairs, use conditional logic to trigger different maintenance protocols, and set up automated notifications for upcoming service schedules.

Collect digital signatures with Papersign to verify completed work, integrate with your calendar for scheduled inspections, and even process payments for contracted maintenance services. Export your maintenance history to CSV for analysis, or connect to your asset management system through our extensive integrations.

With Paperform's maintenance log templates, you'll reduce downtime, extend asset lifecycles, and maintain comprehensive records that satisfy auditors and insurance requirements—all while saving countless hours on administrative tasks.