The 10 best Asana integrations in 2023

/ 8 min read
Vivian Tejeda

Asana is one of the most popular project management tools. It's fantastic on its own, but when you connect it with your other favourite tools, the possibilities are nearly endless.

Sharing data from Asana across platforms can help you automate everyday business processes, like sending emails, updating customer data, or creating new tasks. These connections also make it easier to communicate with your team from one place, rather than toggling between tabs.

There are so many Asana integration options that it can be difficult to know which ones are worth using. That's why we've put together this guide to showcase ten Asana integrations you can leverage to do your best work.

Why use Asana integrations?

Imagine a world where collaborating on tasks, docs, projects, and anything else you’re working on is a breeze.

You can easily connect and collaborate with team members, no assignments or tasks ever fall through the cracks, and you can plan for milestones while centralizing every project you’re working on.

That world is possible with Asana integrations. Asana integrates with the tools you’re already using, so you don’t have to manually share data across platforms.

10 Best Asana Integrations to Make Work Easier

Wondering which Asana apps are worth integrating into your workflow? Let's walk through the ten best contenders below.

1. Paperform for creating tasks from form submissions

Paperform isn’t your basic form builder. Sure, you can use it to make forms and surveys of all kinds, but you can also run entire web pages, process payments, and create unique digital solutions.

You can automate all kinds of everyday processes with Paperform and its over 3,000 integrations, from scheduling meetings to updating your CRM. Along with built-in robust analytics, Paperform ensures you stay on top of the data you’re collecting by integrating with over 3,000 of your favourite apps, including Asana.

The beauty of Paperform is that it has tons of use cases. Its template library is filled with more than 650 pre-made templates for anything from employment forms to agreement forms.

Potential use case: A client submits the design request form. This info is then automatically sent to your Asana board with all relevant information and files (including images)

Cost: Paid plans start at $20/month, and include unlimited pages, payments, and integrations.

💻Check out a step-by-step walkthrough of how to set up Paperform with Asana.

2. Zapier for automating tasks between apps

What it does: Helps you automate workflows by connecting your applications and services.

This integration is a little different. Zapier is a tool that helps you connect with other tools. Integrating it with Asana is like building a bridge: the bridge itself doesn't do much, but it allows you to get where you want to go.

By integrating Asana with Zapier, you can connect with over 5,000 other apps to share data across platforms and automate processes.

Zapier is a must-have for any team looking to automate as many of their repetitive processes as possible. If you’re constantly dealing with tasks that happen on a schedule (and don't require human interference) then Zapier is a tool worth having in your arsenal.

Potential use case: Automatically ask for feedback from a new lead by using Zapier to Paperform’s form builder to your ESP.

Cost: You can start using Zapier for free for up to 100 tasks a month. Paid plans start at $19.99.

3. Everhour for time tracking and productivity monitoring

What it does: An intuitive time tracker and timesheet for teams.

There are a ton of time trackers out there, each with its pros and cons. Everhour stands out among the rest. It ensures you’re able to seamlessly track your time by being intuitive, easy to use, and easy to integrate into the apps you’re already using.

Integrate it with Asana, and you’re able to stay on top of tracked project hours, create more accurate budgets, easily prepare invoices, and fulfill payroll. This can help you boost your productivity and use your time more efficiently.

What we love about Everhour—besides being a highly visual platform—is that it integrates its features into Asana, so you don’t have to do any tab switching as you track projects or work breaks.

Potential use case: Your design team needs to track how long it takes to complete each subtask in the project’s Asana card to ensure accurate billing.

Cost: Get access to all Everhour features for $8.50 per month per user for up to five users.

4. Whimsical for remote collaboration and brainstorming

What it does: A collaborative workspace for project management.

Whimsical as a project management platform is as creative as the name sounds. Collaborative teams can use it to create docs, flowcharts, wireframes, and mind maps to bring project ideas to life. With features like sticky notes, teams can brainstorm and uncover their best ideas.

Whimsical and Asana are the perfect pairing for teams that execute highly visual projects. With the integration in place, Whimsical makes it easy to embed all your wireframes, flowcharts, and the rest of your visuals into their corresponding Asana cards.

Potential use case: Your design team creates a workflow diagram and shares it in the corresponding Asana card, so everyone in the company can stay updated from one place.

Cost: Teams can start using Whimsical for free or opt for one of its paid plans starting at $10 per editor per month.

5. Salesforce for easier customer relationship management

What it does: A platform built to manage customer relationships and sales motions.

Salesforce is one of the most popular lead generation and management software tools on the market. If you work in marketing, you’ve probably used it at some point.

Asana Business and Enterprise customers can integrate with Salesforce to automate customer lifecycle workflows and new customer onboarding, so your team stays up to date across platforms.

With this integration in place, you can share attachments, create tasks, and update customer information as they move through the sales funnel. By sharing data from Salesforce with the relevant teams in Asana, your coworkers can communicate from one central place.

Potential use case: Your team can have a customised project task in Asana created whenever you receive a new customer to onboard in Salesforce.

Cost: Salesforce pricing depends on what solution you’re looking to use out of its suit of tools. Small business solutions pricing starts at $25 a user a month.

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6. Vimeo for adding context through video

What it does: An all-in-one video platform.

Did you know you can embed Vimeo videos into Asana? Once you connect Asana to your Vimeo account, it’s an easy way to engage your team.

With Vimeo and Asana, you can create product demos and walkthroughs, share campaign updates, or forgo a meeting for a quick video update.

Sometimes you need more than a written brief to get a comprehensive look into a new project. With the Vimeo/Asana integration, you can easily record your videos from within Asana, so there’s no back and forth toggling or keeping track of links.

Potential use case: Your video production team has finalised its next YouTube video.  They want to create and assign an Asana card to the content team with the embedded video so they can pull quotes from it.

Cost: Vimeo pricing plans start at $7 a month billed annually.

7. Slack for making sure tasks and to-dos don’t get lost

What it does: A messaging software for teams to stay in touch and communicate in real-time via dedicated channels, calls, and direct messages.

Slack is great. But Slack paired with Asana is even better. Once integrated, it’s easy to create slacks that turn into tasks and trackable comments within an Asana project.

That means anytime your team has a conversation about projects or to-do’s inside Slack, they don’t have to toggle to Asana to keep track of any assignments or tasks. You’re able to assign due dates and assignees to their corresponding tasks, all from one place.

Potential use case: Automate pinging a team member on Slack every time a subtask in an Asana card is finalised and the project is ready for them to work on the next step.

Cost: You can start using Slack for free. If you need more bandwidth for a larger group, paid plans start at $6.67 per person per month.

8. Clockwise for adding tasks to your calendar

What it does: A smart calendar assistant and time manager that logs blocks of focus time in your calendar.

Clockwise can prove handy for users with busy calendars. With Asana, you’re able to automatically add tasks as time blocks in your Google Calendar. While you could always add Clockwise directly to your Google Calendar account, using it through Asana is even more convenient.

There’s less hassle when setting up tasks as time blocks. Once you integrate Clockwise, you can specify how long you want the task to be and if you want Clockwise to automatically reschedule any of them in Asana.

Potential use case: You’re a team leader and you need to block off time around your meetings to execute your most impactful Asana tasks each week.

Cost: Start using Clockwise for free.

9. Notion for team productivity

What it does: A highly customizable workspace where you can plan projects, create team wikis, build trackers, and more.

Notion has quickly become one of the most popular workspaces for both personal and business use. Once connected with Asana, teams can see Asana projects and their progress from their Notion boards.

This Notion integration makes it easier for teams to collaborate and share information from one place.

Potential use case: Your team has built a visual project on Notion.  They want to keep track of the Asana card assigned to that project by embedding an Asana project view.

Cost: You can start using Notion for free.

10. Gmail for turning emails into actionable tasks

What it does: A free email platform hosted by Google.

Why toggle between your Gmail and Asana tab when you can integrate the two and make your life easier? Once you’ve integrated Asana into Gmail, you can create Asana tasks right from your inbox.

Plus, each task will include the context of the email so you’re able to accurately track and label each project. It works the other way around, too. Anytime you need to refer to an Asana task within an email, you can search for the task directly in your inbox.

Potential use case: Fast-paced teams that don’t want to spend time toggling between tabs can use this integration to create and manage tasks from their email.

Cost: Start using Gmail for free.

Power up your project management

Whether your project management workflow is highly complex or relatively simple, chances are there’s something you can automate. If you use Asana, there are loads of integrations you can use to make your workflows simpler.

Life gets easier when you work smarter, not harder. The Paperform/Asana integration helps you do just that. Automatically update tasks and track projects across platforms, so you can kiss busywork goodbye. Try it out for yourself with our 14-day free trial, no credit card required.

About the author
Vivian Tejeda
Paperform Contributor
Vivian Tejeda is a B2B SaaS and marketing writer.

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