Workplace Printer & Office Equipment Survey

Running a modern office means balancing technology needs with budget realities—and few things impact daily productivity more than reliable printers and office equipment. When the printer jams during a deadline, or toner runs out before the supply order arrives, it's more than a minor annoyance; it's lost time, missed deadlines, and frustrated teams.

This Workplace Printer & Office Equipment Survey template helps office managers, IT teams, and facilities coordinators collect honest feedback about the equipment employees rely on every day. You'll learn which printers are overworked, which departments need better access, how quickly supplies are restocked, and where maintenance response times fall short.

Perfect for corporate offices, coworking spaces, educational institutions, and any organization managing shared office technology, this survey covers printer availability, equipment functionality, supply restocking speed, maintenance responsiveness, paperless initiative support, and upgrade priorities. The insights you gather can inform budget planning, vendor negotiations, and workplace improvement initiatives that actually matter to your team.

Paperform makes it simple to customize this survey for your specific office setup—add your equipment list, adjust questions for remote or hybrid teams, and use conditional logic to dig deeper based on how people respond. Once responses start coming in, use AI Insights to automatically summarize trends, identify pain points, and generate talking points for leadership meetings.

You can also connect this survey to your workflow tools using Stepper (stepper.io) to automatically route feedback to the right department, create maintenance tickets, or flag urgent equipment issues in Slack or your project management system—turning survey responses into action without manual follow-up.

Whether you're preparing for a budget review, evaluating vendor performance, or exploring a shift toward paperless operations, this template gives you the structured feedback you need to make smarter decisions about office technology investments.