Wedding Expo Vendor Application Form

Streamline Your Wedding Expo Vendor Applications with Paperform

Planning a wedding expo? Managing vendor applications doesn't have to be complicated. This Wedding Expo Vendor Application Form template is designed specifically for event organizers who need to collect detailed exhibitor information, review portfolios, and secure booth deposits—all in one beautifully branded form.

Whether you're organizing a large bridal show, intimate wedding fair, or multi-day wedding expo, this template helps you gather everything you need from potential vendors: their business details, wedding industry category, booth preferences, portfolio samples, and payment—all before they even set foot in your venue.

What Makes This Template Perfect for Wedding Expo Organizers

Built with wedding industry professionals in mind, this form includes conditional logic to show relevant questions based on vendor type, integrated payment processing for booth deposits, and file upload fields for portfolios and insurance certificates. You can easily customize booth sizes, pricing tiers, and vendor categories to match your specific expo setup.

The form collects essential details like business name, contact information, social media handles, years in business, and wedding category specialization—from photographers and florists to caterers and DJs. Vendors can select their preferred booth size, add special requests, and upload their portfolios or lookbooks to help you evaluate their fit for your event.

Automate Your Exhibitor Management with Stepper

Once a vendor submits their application, you can use Stepper to automatically route applications for review, send confirmation emails with expo details, create vendor profiles in your CRM or database, and trigger reminders for outstanding documentation. You can also set up approval workflows that notify vendors of their acceptance status and send onboarding materials automatically.

Built for Event Planners and Wedding Industry Professionals

This template is trusted by wedding expo organizers, bridal show coordinators, event management companies, and wedding industry associations who need a professional, conversion-optimized form that matches the elegance of the wedding industry. With Paperform's built-in payment processing via Stripe, PayPal, or Square, you can collect non-refundable deposits or full booth fees upfront, reducing no-shows and securing your exhibitor lineup.

The form is fully customizable to match your expo's branding, can be embedded on your event website, or shared as a standalone landing page. With Paperform's SOC 2 Type II compliance and secure file storage, you can trust that vendor information and payments are handled safely and professionally.

Start collecting wedding vendor applications today and turn your expo planning into a streamlined, professional process that impresses exhibitors from their very first interaction.