Trade Show Booth Materials Request Form

Planning for a trade show can feel like coordinating a small-scale production—and the last thing you need is confusion around booth materials, promotional supplies, or shipping deadlines. Our Trade Show Booth Materials Request Form makes it simple for marketing teams, event coordinators, and sales leaders to submit clear, detailed requests for everything they need to make their booth a success.

Built for marketing agencies, B2B companies, event management teams, and sales organizations, this template helps you capture event details, material specifications, brand requirements, and shipping logistics all in one place. Whether you're requesting pull-up banners, product samples, lead scanners, or custom swag, this form ensures nothing gets missed and every request is routed to the right team for approval and fulfillment.

Why Paperform for trade show material requests?

Paperform's flexible, on-brand forms let you move beyond clunky spreadsheets and endless email threads. With conditional logic, you can show or hide fields based on booth size, material type, or shipping method, ensuring every request is relevant and complete. Add file uploads for logo files, booth renderings, or brand guideline PDFs, and use calculation fields to estimate costs or material quantities on the fly.

Once a request is submitted, you can use Stepper to automate the fulfillment workflow—route requests to procurement, notify the design team, update your project management tool, and trigger shipping confirmations automatically. For agencies managing multiple clients or brands, Paperform's Agency+ plan keeps every request organized under one roof with role-based permissions and custom branding per client.

Whether you're exhibiting at a local conference or a major industry expo, this form template gives your team the clarity, consistency, and automation they need to show up prepared, on-brand, and ready to convert.