Trade Show Booth Hospitality Order Form

Running a successful trade show booth requires more than just great marketing materials—you need to keep your team energized and your visitors engaged. Our Trade Show Booth Hospitality Order Form streamlines the entire process of ordering refreshments, snacks, and beverages for multi-day events, ensuring your booth never runs out of hospitality essentials.

Built specifically for event managers, marketing teams, and trade show coordinators, this Paperform template handles everything from daily delivery scheduling to dietary restrictions and venue compliance. Whether you're exhibiting at a major industry conference or a regional expo, this form ensures your hospitality orders are accurate, timely, and aligned with venue requirements.

Why Paperform for trade show hospitality?

With Paperform's conditional logic, the form adapts based on event duration, booth size, and specific venue restrictions—showing only relevant options and preventing orders that violate competitor exclusions. The calculation engine automatically totals costs across multiple days and adjusts quantities based on team size and expected visitor traffic.

Connect submissions to your CRM via Stepper (stepper.io) to track booth hospitality spend alongside lead generation metrics, or integrate with project management tools to ensure deliveries align with your event schedule. Use Papersign (papersign.com) to capture venue compliance acknowledgments and catering agreements digitally, keeping all documentation organized and accessible throughout the event.

The doc-style editor lets you embed venue maps, delivery instructions, and exhibitor guidelines directly in the form, while the clean, branded design ensures the form feels like a natural extension of your event preparation workflow. Perfect for agencies managing multiple clients at the same event, internal event teams, and trade show booth operators who need hospitality that's as professional as their presentation.