Sign-On Bonus Repayment Agreement Form

Streamline Sign-On Bonus Agreements with Paperform

Managing sign-on bonus repayment agreements doesn't have to mean chasing down signatures on static PDFs or manually calculating pro-rata schedules. This Sign-On Bonus Repayment Agreement Form template gives HR teams, payroll administrators, and hiring managers a professional, legally-sound way to capture employee acknowledgment and authorization in one clear, compliant flow.

Built specifically for mid-sized companies and growing HR departments, this template handles the complexity of tenure-based repayment schedules, qualifying resignation exemptions, and payroll deduction consent—all while keeping the employee experience straightforward and transparent.

What makes this template essential for HR teams

Sign-on bonuses are powerful recruitment tools, but protecting your investment requires clear documentation from day one. This form captures:

• Full bonus details including amount, payment date, and repayment terms
• Tenure-based repayment schedules with automatic pro-rata calculations
• Qualifying exemption scenarios such as layoffs, medical leave, or relocations
• Payroll deduction authorization with employee consent and acknowledgment
• Legal acknowledgment confirming understanding of all terms

By digitizing this critical onboarding document, you eliminate version control issues, ensure consistent terms across all new hires, and create a clean audit trail that integrates directly with your HRIS and payroll systems.

Turn agreements into automated workflows with Stepper

Once an employee submits this form, you can use Stepper to automatically route the signed agreement to payroll for setup, notify the employee's manager, add the repayment schedule to your HR system, and set calendar reminders for tenure milestones. When resignation occurs, Stepper can trigger the appropriate calculation workflow and generate the final deduction authorization—no manual tracking required.

Need a formal signature? Send the completed form through Papersign for secure eSignature, keeping everything linked to the original submission for compliance and recordkeeping.

Built for the teams who run on forms every day

This template is designed for HR managers, benefits administrators, talent acquisition teams, and payroll specialists at companies that offer competitive sign-on packages and need scalable, professional documentation. Whether you're onboarding five employees or fifty, Paperform gives you the flexibility to match your brand, the logic to handle complex scenarios, and the integrations to keep your systems in sync.

Trusted by over 500,000 teams worldwide and SOC 2 Type II compliant, Paperform makes it easy to replace outdated paper processes with secure, automated workflows that actually work.