Remote Office Aromatherapy & Air Quality Equipment Request

Create a More Productive Home Office with Aromatherapy Equipment

Working from home offers flexibility and autonomy, but creating the right environment for focus and productivity can be challenging. Research shows that scent and air quality significantly impact cognitive performance, mood, and overall wellbeing—making aromatherapy equipment a valuable addition to any remote workspace.

Our Remote Office Aromatherapy & Air Quality Equipment Request form makes it simple for remote employees to request essential oil diffusers, air fresheners, and scent-based productivity tools while ensuring accommodations for colleagues with sensitivities.

Why Aromatherapy Matters for Remote Work

Studies have demonstrated that certain scents can enhance concentration, reduce stress, and improve mental clarity. Peppermint and rosemary oils have been shown to boost alertness and cognitive performance, while lavender and chamomile can reduce anxiety during high-pressure work periods. For remote workers who lack the environmental controls of a traditional office, aromatherapy equipment offers a personal way to optimize their workspace.

By supporting these requests, forward-thinking companies demonstrate their commitment to employee wellbeing and recognize that productivity isn't just about technology—it's about creating holistic work environments that support mental and physical health.

Built for HR Teams and Remote Employees

This Paperform template streamlines the entire equipment request process. Remote employees can specify their needs, preferred scent profiles, and any sensitivities, while HR teams receive structured, actionable requests that include cost estimates and justification.

The form includes:

• Personal workspace assessment to understand current setup and needs
• Equipment selection options including ultrasonic diffusers, nebulizers, and passive diffusion methods
• Scent preference profiles with focus, energy, calm, and creativity categories
• Budget and cost tracking with automatic calculations
• Sensitivity accommodations to ensure inclusive workplace practices
• Approval workflow integration for seamless processing

Seamless Integration with Your HR Systems

Paperform makes it easy to connect this request form to your existing HR and procurement workflows. Send submission data directly to your HRIS, project management tools like Asana or Monday, or trigger approval workflows using Stepper (stepper.io)—Paperform's AI-native workflow builder.

With Stepper, you can automatically route requests to the appropriate manager, send approval notifications, update budget tracking spreadsheets, and even trigger purchase orders once approved—all without manual data entry or email chains.

Native integrations with Slack, Google Sheets, Airtable, and dozens of other tools mean remote work requests flow directly into the systems your team already uses, creating a transparent audit trail and reducing administrative overhead.

Professional, On-Brand Request Forms

Unlike basic survey tools, Paperform gives you complete control over how your form looks and feels. Customize fonts, colors, backgrounds, and button styles to match your company brand. Add your logo, include helpful explanatory text, and embed images or videos explaining your wellness benefits program.

The document-style editor means you can create forms that feel less like bureaucratic paperwork and more like helpful, supportive tools—improving completion rates and employee satisfaction.

Privacy and Compliance You Can Trust

With SOC 2 Type II compliance and GDPR-ready features, Paperform ensures that sensitive employee information—including health-related sensitivities and home workspace details—is handled securely. Role-based permissions let you control who can view submissions, while automatic email confirmations keep employees informed throughout the approval process.

Perfect for Modern, Employee-Centric Workplaces

This template is ideal for:

• Remote-first and hybrid companies investing in home office setups
• HR and People Operations teams managing distributed equipment budgets
• Wellness-focused organizations that prioritize holistic employee health
• Companies with DEI initiatives ensuring accommodations for scent sensitivities
• Startups and SMBs looking to compete for talent with creative benefits

Whether you're processing five requests or five hundred, Paperform scales with your needs while maintaining the personal touch that remote employees appreciate.

Get Started in Minutes

This template is ready to use out of the box, or customize it to match your specific equipment policies, budget limits, and approval processes. With Paperform's AI assistance, you can quickly adjust questions, add conditional logic for different employee levels or departments, and set up automated workflows—no coding required.

Join over 500,000 teams worldwide who trust Paperform to handle their critical business processes with forms that are as thoughtful as they are functional.

Ready to support your remote team's productivity and wellbeing? Start with this aromatherapy equipment request template and create a more focused, energized distributed workforce.