Quality and Safety Poster Submission Form Template

Healthcare organizations and research institutions rely on quality improvement poster presentations to share breakthrough findings, best practices, and patient safety innovations. Our Quality and Safety Poster Submission Form streamlines the abstract submission process for conferences, symposiums, and internal quality showcases—giving your evaluation committee all the critical information they need in one structured submission.

Built for Healthcare QI Professionals

This template is specifically designed for quality improvement specialists, patient safety officers, clinical researchers, healthcare administrators, and medical educators who organize or participate in poster sessions focused on healthcare quality and safety initiatives.

Whether you're managing submissions for a hospital-wide safety conference, a regional QI symposium, or a national healthcare quality event, this form captures everything from basic presenter information to detailed methodological frameworks including root cause analysis (RCA), failure mode and effects analysis (FMEA), implementation science models, and long-term sustainability plans.

Comprehensive Quality Framework Documentation

The form guides submitters through essential quality improvement components:

• Project overview with clear problem statements and aims
• Root cause analysis methodology and findings
• FMEA documentation for proactive risk assessment
• Implementation science framework selection and application
• Sustainability planning with maintenance strategies
• Outcome metrics and impact measurement
• Supporting documentation for graphs, charts, and data visualizations

This structured approach ensures every submission provides reviewers with the depth needed to evaluate methodological rigor, implementation feasibility, and potential impact—making the selection process more efficient and objective.

Streamline Your Conference Management Workflow

Beyond data collection, Paperform's conditional logic helps route submissions based on project type, presentation category, or review criteria. Once submissions are received, use Stepper to automate your workflow: notify review committee members, distribute submissions for scoring, track review status, and send acceptance or revision requests—all without manual email juggling.

Need presenters to sign copyright transfer agreements or conference participation terms? Integrate Papersign to automatically generate and send eSignature documents after submission acceptance, creating a seamless end-to-end conference management experience.

Professional, Accessible, and Compliant

With Paperform's document-style editor, you can customize this template to match your conference branding, add institutional logos, embed instructional videos about poster requirements, and create a professional submission experience that reflects the caliber of your event. The form works beautifully on any device, ensuring busy clinicians can submit from hospital workstations, tablets, or phones.

As a SOC 2 Type II compliant platform, Paperform provides the security healthcare organizations expect when handling research data and presenter information, with submission tracking, data export options, and integration capabilities with your existing conference management tools.

Start accepting high-quality poster submissions today and elevate your healthcare quality and safety conference to the next level.