OSHA Workplace Safety Incident Report Form

Streamline OSHA Compliance with a Professional Workplace Safety Incident Report Form

Workplace safety is non-negotiable, and accurate incident reporting is the foundation of a compliant, safe work environment. Whether you're managing a manufacturing facility, construction site, healthcare facility, or any workplace subject to OSHA regulations, having a robust incident reporting system is essential for protecting employees, maintaining compliance, and preventing future accidents.

This OSHA Workplace Safety Incident Report Form template is designed to help safety managers, HR professionals, and operations teams capture comprehensive incident data that meets OSHA 300 log requirements while streamlining your safety management workflow.

Why Digital Incident Reporting Matters

Traditional paper-based incident reports create bottlenecks, make data analysis difficult, and increase the risk of non-compliance. Digital forms ensure that every incident is documented consistently, submitted immediately, and accessible for analysis and auditing. With Paperform's intuitive interface, employees and supervisors can complete detailed incident reports from any device, ensuring nothing falls through the cracks.

Built for OSHA Compliance and Beyond

This template captures all the critical information required for OSHA compliance, including:

• Incident classification (injury, illness, near miss, property damage, environmental incident)
• Injury severity levels aligned with OSHA recordkeeping standards
• Detailed incident circumstances including location, time, witnesses, and description
• Root cause analysis to identify underlying factors contributing to the incident
• Immediate actions taken and emergency response documentation
• Corrective and preventive actions to prevent recurrence
• Supervisor and safety officer review sections

The form's conditional logic ensures that only relevant questions appear based on the incident type and severity, making it easy for employees to complete while still capturing comprehensive data for serious incidents.

Ideal for Multiple Industries

This incident report template is valuable across industries including:

• Manufacturing and industrial facilities dealing with machinery accidents, chemical exposures, and ergonomic injuries
• Construction companies managing job site injuries, falls, and equipment incidents
• Healthcare facilities tracking needlesticks, patient handling injuries, and exposure incidents
• Warehousing and logistics operations documenting forklift accidents, lifting injuries, and slip-and-fall incidents
• Retail and hospitality businesses managing customer and employee safety incidents
• Educational institutions tracking accidents involving staff and students

Automate Your Safety Workflow with Stepper

Once an incident is reported through Paperform, you can use Stepper to automate your entire incident management workflow. Set up automated routing to notify the right people based on incident severity, trigger follow-up task assignments for corrective actions, update your incident tracking database, and even populate your OSHA 300 log automatically.

For example, you could configure Stepper to:

• Immediately alert the safety manager and supervisor for recordable injuries
• Create a ticket in your safety management system for investigation
• Schedule follow-up communications with the injured employee
• Assign corrective action tasks with deadlines to responsible parties
• Generate monthly safety reports summarizing all incidents

Integration with Your Safety Management System

Paperform connects seamlessly with popular safety management platforms, HRIS systems like BambooHR and Workday, project management tools for tracking corrective actions, and communication platforms like Slack for instant incident notifications. Send incident data to Google Sheets or Airtable for custom dashboards and trend analysis, or push information to your existing OSHA 300 log system.

Professional, Mobile-Friendly Design

Accidents don't wait for desk time. This form is fully optimized for mobile devices, allowing supervisors and employees to complete detailed incident reports directly from the scene using their smartphone or tablet. Photos of the incident location, damaged equipment, or hazardous conditions can be uploaded directly from mobile devices, creating a complete visual record.

The clean, professional design ensures that even in stressful post-incident situations, the form is easy to navigate and complete accurately.

Maintain Confidentiality and Security

Workplace incident reports often contain sensitive medical information and personal data. Paperform is SOC 2 Type II compliant and GDPR-ready, ensuring that all incident data is stored securely with enterprise-grade encryption. Set up role-based access controls so that only authorized personnel can view sensitive incident information, protecting employee privacy while maintaining the transparency your safety program requires.

Get Started in Minutes

This ready-to-use template includes all the fields and logic you need for comprehensive OSHA-compliant incident reporting. Simply customize the dropdown options to match your facility's departments, shift schedules, and equipment, add your company branding, and you're ready to deploy. You can embed the form on your safety portal, share it via QR codes posted around your facility, or distribute the link through your employee communication channels.

For safety professionals managing multiple locations or clients, Paperform's Agency+ features allow you to create separate incident reporting forms for each site while managing everything from a centralized dashboard.

Take control of workplace safety reporting today. Move beyond paper forms and spreadsheets to a modern, compliant, and effective incident reporting system that helps you identify trends, prevent future incidents, and demonstrate your commitment to employee safety.