Office Hoteling Amenity Customization Form

Optimize Your Hybrid Workspace Experience

For organizations embracing flexible work arrangements, office hoteling has become essential—but a truly productive hot desk setup requires more than just an available seat. Teams need workstations equipped with the right amenities to match their work style, ergonomic needs and productivity requirements.

This Office Hoteling Amenity Customization Form template from Paperform helps HR teams, office managers and facilities coordinators collect detailed workspace preferences from employees before they book their next in-office day. Instead of showing up to a generic desk, your team can request standing desks, dual monitor setups, ergonomic chairs and other equipment that helps them work at their best.

Built for modern hybrid teams

Whether you're managing a coworking space, corporate office or hybrid workplace, this template makes it simple to:

• Capture ergonomic preferences like standing desk height, chair lumbar support and monitor arm adjustments
• Track equipment requests including dual monitors, laptop stands, external keyboards and mice
• Plan workspace layouts based on employee needs and available inventory
• Improve employee satisfaction by showing you care about their comfort and productivity

The form includes conditional logic to reveal relevant follow-up questions based on equipment selections, ensuring you collect exactly the information needed without overwhelming users with irrelevant fields.

Seamlessly integrate with your workplace systems

Use Paperform's native integrations or connect via Stepper to automate the entire hoteling workflow:

• Send amenity requests directly to your desk booking platform or workplace management system
• Notify facilities teams when specialized equipment needs to be moved or set up
• Update employee profiles in your HRIS with accessibility or ergonomic requirements
• Sync availability data with Google Calendar, Outlook or resource scheduling tools

With Paperform's calculation fields and conditional routing, you can also track equipment availability in real-time, flag requests that require approval, or prioritize setups based on medical accommodations versus general preferences.

Design that fits your brand

Unlike rigid workplace management tools, Paperform lets you customize fonts, colors and layouts to match your company's brand guidelines. Embed the form directly into your intranet, employee portal or Slack workspace, or share it as a standalone link that employees can bookmark and revisit whenever they plan their next office day.

Trusted by forward-thinking organizations worldwide, Paperform is SOC 2 Type II compliant and designed for teams that need professional, automated workflows without the complexity of enterprise software. Start creating better hybrid experiences today with this ready-to-use template.